Training Program Manager

Position Details

Position Information

Department Controller's Office Admn (QCU)

Position Title Administrator 3-Train/Org Dev

Job Title Training Program Manager

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option? Yes

Job Summary

The Controller's Office is seeking a Training Program Manager. This is a full-time 1.00 FTE , 12-month, professional faculty position.

The Controller's Unit (CU) resides within the Division of Finance and Administration ( DFA ) and is responsible for promoting proper stewardship of university resources through partnership with university colleges and units. The CU includes OSU's treasury, payroll, student accounts, billing, and accounts payable operations, as well as financial accounting and reporting functions.

OSU is building an organizational culture, founded on the values of inclusion, mutual respect, good physical and mental health, collaboration, and humility, so that people from every background are welcomed and thrive.

The purpose of Controller's Unit Training Program Manager is to form and manage a comprehensive training program including the development and maintenance of educational and process documentation that serves the CU staff and the OSU finance community. The training program will include a financial stewardship program for financial programs for finance professionals at OSU as well as non-finance professionals that have finance related duties.

The position will be responsible for designing, developing, delivering, implementing, and managing a comprehensive training programs for the Controller's Unit. This role will have oversight of the Controller's Unit Training Program. This role involves assessing training needs, creating curriculum, and implementing training strategies that enhance the skills and knowledge of financial processes and controls within the organization. The position will work closely with the leadership team and unit management to ensure that training objectives are aligned with business goals and will utilize a variety of instructional techniques to cater to different learning styles. They will participate in short term and long-term strategic planning in collaboration with the AVP Finance & Controller and the leadership team. This position reports directly to the AVP Finance & Controller.

This position will serve as lead and have oversight of the CU's training program, acting as a good partner with OSU colleagues, leadership, and external peers and organizations. Additionally, this role will lead training and development collaborations with units outside of the CU that support stewardship of university resources. This includes building relationships with colleagues in the Division of Research and Innovation, Office of Audit, Risk and Compliance ( OARC ), Office of Procurement, Contracts and Materials Management ( PCMM ), University Human Resources and other personnel within centers, colleges, and departments to ensure a cohesive training program.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

-Top 1.4% university in the world

-More research funding than all public universities in Oregon combined

-1 of 3 land, sea, space and sun grant universities in the U.S.

-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

-7cultural resource centers (~~~) that offer education, celebration and belonging for everyone

-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

-35k+ students including more than 2.3k international students and 10k students of color

-217k+ alumni worldwide

-For more interesting facts about OSU visit:~~~

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

Oregon State University offers acomprehensive benefits package (~~~) with benefits eligible positions that is designed to meet the needs of employees and their families including:

-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

-Free confidential mental health and emotional support services, and counseling resources.

-Retirement savings paid by the university.

-A generous paid leave package, including holidays, vacation and sick leave.

-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (~~~) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

65% Training Development, Design & Facilitation

• Design, implement and manage a comprehensive training program, including the development and maintenance of educational and process documentation that serves CU staff, as well as anyone in the broader campus community with financial responsibilities. This includes evaluating the existing training framework and building out a robust infrastructure of training resources, materials, and knowledge tools to assist subject matter experts in the delivery of training.

• Develop curriculum in collaboration with subject matter experts and ensure a variety of formats are utilized for content delivery. Guide subject matter experts in the development of content that enhances utilization of system applications and general industry knowledge related to financial management.

• Serve as the primary point of contact for gathering feedback about CU training programs.

• Partner with subject matter experts to assess and identify training needs for campus stakeholders and CU staff, including future or anticipated needs.

• Collaborate with subject matter experts, grasp key technical concepts, and distill information into technically accurate and understandable content.

• Collaborate with other OSU units and colleges on content and delivery of financial training to OSU stakeholders, including attending college/unit outreach, as needed. Collaborate with leadership and campus stakeholders to develop a finance administrator onboarding program for new hires within CU and other campus units.

• Plan, coordinate, and schedule training to include subject matter experts and other participants for billing and receivables, accounts payable, travel, payroll, treasury, as well as financial accounting and reporting.

• Provide train-the-trainer sessions and technical support for subject matter experts. Participate in and lead, when appropriate, training sessions.

• Use the appropriate medium and/or method to successfully deliver educational content to intended audience (instructor-led classroom, virtual session, video, written material, etc.).

• Optimize training processes for efficiency, effectiveness and accessibility. Produce clear and succinct educational materials for campus stakeholders. Identify and implement visual design elements to improve readability and understanding.

• Design and apply assessment tools to measure instructional effectiveness and summarize evaluation reports to determine the impact of training.

• Represent and serve as liaison on committees, workgroups or other meetings related to training. Lead special training and program development projects as requested by the AVP Finance & Controller.

20% Maintenance of Training Materials and Professional Expertise

• Conduct ongoing analysis of training and documentation needs specific to business process and financial management. Advise leadership and OSU colleagues on recommended approach for training on emerging financial administrative topics, policy updates, and systems. Partner with subject matter experts to evaluate OSU internal policy updates affecting financial management and ensure training and program materials are updated, as needed.

• Develop and maintain a sustainable process for regularly evaluating training methods, materials, and other documentation, including regular update of training and guidance materials at an established cadence. Work with colleagues across the organization to ensure completion of and regular updates to training documentation for both internal CU staff and campus stakeholders.

• Research best practices on training topics by utilizing materials and resources from sponsoring agencies, federal guidance, and professional research administration organizations. Network with other institutions and professional organizations to help inform regular upkeep of OSU's research administration training program. Make recommendations to leadership on bringing external training programs, consultants or other content providers to OSU .

• Determine the budgetary needs of the training program, including annual budget planning, recommendations for training program staffing, system and software needs, instruction/curriculum tools, and materials needed to sustain the training program and anticipate needs for future growth.

• Participate in professional development offerings to grow and maintain learning and development expertise.

• Attend conferences and workshops to keep relevant on best methods for training development, program design, and instructional techniques.

10% Leadership

• Provide lead work, train and mentor the student assistants as the CU training program is established. Advise and determine actions for hiring, performance or other sensitive employment matters in collaboration with the AVP for Finance & Controller. Foster a collaborative and inclusive work environment.

5% Other Duties Assigned

What You Will Need

• Three to five years of experience as a trainer which included responsibility for assessing, planning, delivering, and evaluating training needs in an organization; AND a Bachelor's degree in Business Administration, Public Administration, Education, or Human Resources (Personnel) Management

• Experience in finance/accounting or related field OR experience administering training programs for these groups

• Familiarity with Generally Accepted Accounting Principles ( GAAP ) and other accounting/finance related principles

• Demonstrable commitment to foster an inclusive and collaborative environment for staff, customers, and campus community.

• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months

Core Competencies

Strategic thinking- Prioritize process improvement efforts based on the understanding of enterprise strategic objectives, upcoming business model shifts and related enterprise initiatives.

Relationship building - Build strong relationships with other leaders and teams to align their priorities, manage expectations and influence changes in the process.

Change management - Understand the organization's ability to absorb change and take deliberate action to ensure stakeholders and service delivery teams are ready and able to implement changes smoothly and consistently across locations.

Effective communication - Prepare and/or oversee the preparation of special reports, studies, and analysis to effectively and clearly communicate verbally and in writing.

Organizational Awareness - Understand and convey the University's mission, the function of the division, and the purpose of the unit's work and how it interrelates with other work units to serve the customer/client. Understand the impact and implications of decisions on the community and other departments.

What We Would Like You to Have

• Advanced degree with education, training or organizational development focus

• Five (5) or more years of experience in teaching, training development and coordination

• Experience in Higher Education

• Knowledge of COSO model for internal controls

Working Conditions / Work Schedule

Onsite work and remote work arrangements will vary and will be determined by the supervisor. Generally, this position will work within an office environment and will be expected to manage workload in order to complete projects and/or meet deadlines. The CU Training Specialist will interact and communicate with stakeholders in person, by phone, via email, in Teams, and in virtual forums (e.g. Zoom).

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $75,000 - $95,000

Link to Position Description

~~~

Posting Detail Information

Posting Number P08756UF

Number of Vacancies 1

Anticipated Appointment Begin Date 03/03/2025

Anticipated Appointment End Date

Posting Date 01/06/2025

Full Consideration Date 01/20/2025

Closing Date 02/03/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by 01/20/2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Heidi Sann at ~~~ or ~~~

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (~~~) website including thefor candidates (~~~) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ~~~.

Supplemental Questions

Read More at: ~~~

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.