Supply Chain Coordinator

JOIN THE BEST. TO BE THE BEST.

HMC Offers:

• Excellent benefits
• Quality childcare located in HMC
• Wellness Center membership
• 401(k) plan with employer match

Employee Daycare Rates

• Infants (6 weeks to 15 months) - $133 weekly, $27 daily
• Toddlers (15 months to 2 yrs.) - $126 weekly, $26 daily
• 2 years to 3 years - $119 weekly, $25 daily
• 4 years to 5 years - $112 weekly, $23 daily

About the job:

The Supply Chain Coordinator is responsible for sourcing and ordering of needed supplies and inventory as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned. Additionally, this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. This is not a remote position, candidates must be able to commute to Hopedale, IL and work on campus.

Responsibilities

• Count all departmental storerooms in the Complex and restock according to par levels.
• Fill requisitions and deliver supplies to various departments.
• Verify that bar code stickers are on the correct supply.
• Stock and maintain shelves, cleaning, as necessary.

• Place orders with vendors for supplies or equipment.

• Rotate stock on a continual basis throughout the storeroom. Verify outdates.

• Perform daily office duties such as answering telephones, filing and faxing.

• Prepare purchase requisitions and/or purchase orders as required by Sr. Director, Facilities Operations.

• Post and maintain inventory records according to disbursements and receipts on the computer system.

• Assist with cycle count inventories throughout the year.

• Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.

• Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.

• Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.

• Participate in regular in-service training and other quality assurance activities.

• Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.

• Maintain a complete log indicating who placed the request, the date and quantity ordered, and verification of correct order received/returns if necessary.

• Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.

• Post a weekly summary of back orders and expected delivery dates in a designated location.

• Collaborate and assist in facilitating product conversions and equipment trials and communicate with colleagues to assure standardization across sites.

• Make recommendations for product substitutions in an effort to save cost. Participate in problem solving and process improvement within the department to ensure standardization of supplies and workflows.

• Respond to OR price requests via email or Freshdesk

• Meet weekly with OR/Central supply staff as scheduled

• Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and/or approval.

• Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.

• Work cooperatively and as a liaison with USPS/FEDEX/UPS or Managers and other staff ordering products.

• Attend and participate in staff meetings for problem resolution when needed.

• Assesses surgical schedule to assure needed supplies and equipment are available for use.

• Act as a resource to staff and physicians. Assist with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.

• Assist the Purchasing manager to maintain workflow for implant purchases.

• Assist with special short- and long-range projects and additional duties as needed.

• Perform other related work as required or requested.

• Serve as backup to courier on call schedule as needed

• High school diploma or the equivalent experience is required.

• Must be able to commute and work on campus.

• Valid Illinois driver’s license, clean driving record and proof of auto insurance are required.

• Basic math skills are required.

• Must be computer literate with fundamental computer skills that are required to perform essential job-related duties.

• Motivation, ability to work with minimal supervision, and strong teamwork skills are required. 

• Attention to detail and ability to check documents for accuracy on a daily basis is required. 

• Ability to communicate well with others and diplomacy when with working with teammates and vendors are required.

• Knowledge of medical terminology is preferred

• Knowledge of medical supplies and equipment is preferred

• Effective negotiation skills

• Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision

• Excellent communication and customer service skills to effectively communicate ideas both verbally and written required

• Ability to assess problems and resolve or escalate to resolve

• Strong analytical and problem-solving abilities

• Ability to work in a team environment

• Strong attention to detail

• Prior Healthcare Purchasing/Supply Chain experience strongly preferred

Background check and drug screen disclaimer:

Employees are required to pass a State and Federal background check and pass a drug and alcohol test. We test for illegal and legal substances, including cannabis (THC)

Physical Demands

• Work requires ability to lift objects weighing up to 50 pounds daily.
• Work requires ability to carry objects weighing up to 50 pounds daily.
• Work requires ability to stand, walk or kneel.
• Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity and color vision and ability to communicate with other people.
• Work requires ability to use a keyboard (typewriter, word processor or computer) to enter and transform information or data daily.
• Work requires the ability to use a keyboard and video display terminal to receive, retrieve and/or audit information and data daily.
• Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
• Must have the ability to read and manipulate all equipment dials/controls.

Compensation details: 17-20 Hourly Wage

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