Senior Sponsored Programs Specialist

Senior Sponsored Programs Specialist - 34449 University Staff

Description

Senior Sponsored Program Specialist

Office of Sponsored Programs

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (~~~) (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Senior Sponsored Program Specialist to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs (~~~/) is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery-a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range : $60,000 - $68,649 annually. Compensation will be commensurate upon experience and qualifications.

Work Location: The work location for this position is hybrid/fully remote.

Benefits at a Glance (~~~)

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.

• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.

• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.

• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.

• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.

• Want to know your total compensation? Use our calculator (~~~) to get the complete picture!

Summary

As the only research-centered university in southern Colorado, and with research being a core tenant of UCCS's 2023 Strategic Plan, this position plays a pivotal role in obtaining external funding at UCCS and advancing the research goals of UCCS faculty and staff. The Sr. Sponsored Programs Specialist will be responsible for all pre-award activities needed to ensure institutional compliance with diverse federal, state, and university rules, regulations, policies and procedures. Working collaboratively with diverse faculty, staff, university leadership, and sponsor representatives, this position provides excellent customer service and support. With extensive knowledge of the local, federal, and international funding landscape, the Sr. Sponsored Programs Specialist provides expertise to the UCCS campus seeking external funding. This position will be responsible for developing and coordinating training and workshops to others in the Office of Sponsored Programs (OSP) and the UCCS campus as a whole. This position will assist the Director when needed and serves as the second for OSP.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

• Serve as expert for interpreting, explaining, and training UCCS members of the specific guidelines and regulations of the university, sponsor agencies, and federal and state regulations related to research administration

• Initiate application packages in agency specific online systems as necessary

• Provide coaching and mentorship to other staff with pre-award duties

• Provide faculty and staff with assistance and expert advice on the preparation of proposal budgets, budget justifications, and corresponding agency forms, certification and assurance, and supporting documentation required by the sponsor. Oversee the review of all material to ensure compliance with RFP and upload proposal documents to online systems as necessary

• Review applications and budget proposals to confirm that they are complete and accurate and ensure proposals are formatted and assembled in accordance with agency requirements and are compliant with university, sponsor, state, and federal policies and regulations

• Develop and coordinate communications with Principal Investigators and others to ensure efficient processes are in place to submit proposals and accept awards

• Develop, refine, and perform quality assurance processes to ensure compliance with appropriate regulations governing sponsored programs;

• Responsible for maintenance and main point of contact for the UCCS Pre-Award software, Cayuse

• Assist the Director, as requested, such as researching and preparing topic specific training materials;

• Develop, coordinate, and deliver activities, including trainings and workshops to support the success of sponsored programs including topics, such as locating funding opportunities, proposal & budget preparation, allowable costs, and compliance with federal circulars;

• Provide leadership by monitoring and communicating about various complex and changing regulations and federal guidance as it applies to sponsored programs administration in order to assist in the interpretation and application relating to pre- and post-award administration of grants, contracts, and cooperative agreements;

• Coordinate with compliance offices (ex. Export Control, Financial Conflict of Interest (FCOI), Internal Review Board (IRB) to ensure PI and others, as appropriate, meet the minimum requirements for sponsored projects actions

• Oversee and track the training requirements for PIs and other named personnel on sponsored programs to ensure eligibility and compliance

• Responsible for preparing reports, tracking sponsored program activity data, and leading as a steward of record keeping

• Assist with initiating accounting requests and other associated tasks in the pre-award stage for new awards

• Enter and update issued subcontracts in federal database;

• Collaborate with the Director of OSP to develop, refine and enhance sponsored programs processes, policies, and procedures;

• Collaborate with the Director of OSP and the Director of Research Integrity on special projects as assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Tentative Search Timeline

• This posting will remain opened until the position is filled.

• The potential employee start date is January 6th, 2024 .

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at ~~~ (~~~) .

Qualifications

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.

• Bachelor's degree in any area

• Experience in sponsored programs administration

• Knowledge of applicable federal regulations related to sponsored programs administration

Preferred Qualifications

• Master's Degree in related field

• Experience working at an institution of higher education

• Experience with pre-award software

Physical Requirements

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to stand and walk. Tasks may involve looking at computer screen continuously for long periods of time, talking within normal range. The employee must occasionally lift and/or move up to 10 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

Special Instructions to Applicants: This position is open until filled. Applications submitted through email or surface mail will not be considered. Please apply at ~~~/cu-careers (job #: 34449). Official transcripts will be required upon hire. Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at ~~~ #5 or ~~~ (~~~) . Job related inquiries should be directed to the posting contact. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category : Research Services

Primary Location : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40020 - AA-Sponsored Research

Schedule : Full-time

Posting Date : Nov 4, 2024

Unposting Date : Ongoing Posting Contact Name: Jacqueline Rearick Posting Contact Email: ~~~ (~~~) Position Number: 00002404

Copyright 2024 ~~~ Inc. All rights reserved.

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.