Senior Project Executive

Job Description

As a Senior Project Executive (PE) for Project Delivery Management (PDM), you will oversee the successful delivery of projects within the Real Estate & Facilities (RE&F) organization. This individual will establish and enforce project management standards, and ensure that all projects align with organizational goals, budgets, and timelines. The role requires strategic planning, cross-functional leadership, and a strong focus on continuous improvement to drive excellence in project delivery and execution. The position reports to the Director, Real Estate Projects for the Americas. Responsibilities will be primarily focused in the United States, but may require work elsewhere in The Americas. The position is based in Austin, TX.

Career Level - IC5

Responsibilities

Project Executive Responsibilities:

The Project Executive is responsible for management of the teams responsible for driving the design, permitting, and delivery of a variety of capital projects, ranging from equipment replacements and small office renovations to multi-phased, multi-use developments. The PE will draw upon strong communication and leadership skills to guide and inspire project teams to success. Specific activities include:

• Lead teams responsible through all phases of project development - implementation, delivery, documentation, and financial closeout;

• Use of project governance methodologies, including: stakeholder engagement and communication, managing stakeholder expectations, roles and responsibilities, risk and issue management, meetings and reporting, assurance, and project management control processes.

• Creating, establishing, and continuously improving the project management framework, methodologies, tools, and best practices

• Ensuring consistent application of project management standards across all projects, fostering a culture of accountability and excellence

• Developing and presenting project status reports, dashboards, and executive summaries to senior leadership.

• Communicating project updates, successes, and challenges effectively to all levels of the organization.

• Managing and ensuring the health of the project portfolio using Earned Value Analysis (including Schedule and Budget Performance Indices, etc.);

• Facilitating consistent communication with the external project team and internal Oracle support teams to ensure project decisions and priorities are clear;

• Engaging internal stakeholders to ensure project requirements are clearly defined and expectations are well understood. This entails internal collaboration with Facility Managers, Planners, and internal partners such as IT, Security, and Procurement;

• Identifying and track project risks and develop appropriate mitigation plans and establish main points of contact for all escalation and line-of-business communications;

• Representing Oracle through the permit process and at planning, zoning and related public meetings as required. This includes coordination activities with neighboring businesses, building departments, utility companies, and adjacent property owners;

• Developing project justification narratives and drive internal approvals to obtain funding to execute on project initiatives, entailing frequent collaboration with executive leadership;

• Delivering frequent executive leadership project update presentations throughout the project life cycle, ending with the project closure

• Reviewing architectural, MEP, and structural drawings to ensure the designs meet project requirements and are accurately captured within service provider engagements;

• Collaborating with the Oracle Global Workplace Design team to ensure adherence to Oracle's space standards and adopt alternatives to improve efficiency;

• Supporting collaboration between external project managers and Oracle's internal Procurement team to ensure vendor sourcing is completed ethically and timely within a competitive environment;

• Validating that external project managers have properly filed/stored all project materials/documents and have completed and delivered maintenance manuals, as-built drawings, warranties, and other requirements for project closeout;

• Interfacing with inside and/or outside counsel for legal review of project-related documents as required;

• Collaborating with and supporting the Oracle Transaction Management team by providing capital expenditure estimates and project delivery timelines as required to facilitate corporate real estate transactions;

• Accountability for the financial management of capital expenditure projects including monthly forecasting;

• Responsibility for submitting project documentation as required for internal operations reviews or to support internal and external audit inquiries, tax investigations and asset transfers;

• Ensuring all projects operate according to budget, and schedule, in support of Oracle's RE&F strategic vision to provide inviting, inclusive, collaborative and technology-enriched environments where everyone can thrive.

Core Competencies:

• Superior interpersonal, communication, team building, and conflict resolution skills;

• Excellent problem-solving skills, demonstrating both agility and sensitivity to change management;

• A passion for collaboration and teamwork is a must, including the ability to drive a team-focused atmosphere to project teams;

• Understanding of modern project management methodologies for tracking project success in scope, schedule, and budget;

• Ability to seek out and implement industry best-practices such as project delivery methods, innovation, and customer experience;

• Ability to prepare and present business justification for project approvals;

• Ability to read and understand financial statements and cash flows;

• Ability to prepare budgets, summarize transactions for internal approval, reconcile costs and ensure timely project closeouts;

• Understanding of building architectural and construction plans;

• Experience in managing project teams including both internal and external resources and demonstrable ability to collaborate across organizational boundaries;

• Experience in effectively managing resources remotely while displaying good leadership with team members;

• Ability to work independently with minimal supervision, handling multiple tasks and using effective time management;

• Highly proficient with Microsoft Excel, Word, PowerPoint, Project, and Outlook.

Preferred Qualifications:

• Candidate must be located within normal commuting distance from Oracle's Austin Waterfront campus

• BA/BS in Construction Management, Engineering, or Facilities required

• Master's degree in engineering, construction management, or facilities preferred

• 10+ years' prior project management / project executive experience required in the construction or corporate real estate field. Experience in multi-building developments is beneficial

• Industry certifications (i.e., P.E., PMP, MCR) are desirable

• Excellent written and verbal communication skills

• Strong financial analysis skills

• Attention to detail and ability to manage multiple projects simultaneously

• Ability to travel (approximately 10-20%)

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Disclaimer

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range: from $46.83 to $95.91 per hour; from $97,400 to $199,500 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following

1. Medical, dental, and vision insurance, including expert medical opinion

2. Short term disability and long term disability

3. Life insurance and AD&D

4. Supplemental life insurance (Employee/Spouse/Child)

5. Health care and dependent care Flexible Spending Accounts

6. Pre-tax commuter and parking benefits

7. 401(k) Savings and Investment Plan with company match

8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.

9. 11 paid holidays

10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.

11. Paid parental leave

12. Adoption assistance

13. Employee Stock Purchase Plan

14. Financial planning and group legal

15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

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