Senior Accounts Payable Specialist

Description

We are seeking a Senior Accounts Payable Specialist to join our team in Kirkland, Washington. The chosen candidate will be responsible for managing the accounts payable function, ensuring accurate and timely invoice processing, and maintaining vendor database. This role is pivotal in ensuring the smooth operation of our financial activities, and requires proficiency in a range of skills including account reconciliation, data entry, invoice approvals, and general ledger maintenance.

Responsibilities

• Manage invoice processing with accuracy, ensuring timely review, approvals, and payment across multiple systems such as Yardi, Unifier, and Legal Tracker

• Maintain a comprehensive vendor database, validating contact details, banking information, payment terms, and default setup codes

• Consistently and accurately code invoices and credit card purchases in the general ledger

• Oversee vendor payments via check, ACH, or wire payment, coordinating internal processes for payment approval

• Keep the accounts payable master list updated to ensure recurring invoices are received on time, proactively contacting vendors to prevent missed payments

• Collaborate with the Accounting team to generate monthly reports

• Ensure compliance with State and Local reporting requirements, including WA sales & use tax filings

• Resolve accounting queries, conducting research and responding to internal and external client requests

• Contribute to reporting and process improvements within the team and across the organization, documenting updated processes

• Initiate and oversee capital call payments via wire payment, coordinating internal processes for payment approval

• Engage with accountants about accruals during accounts payable period closing.

The salary range for this position is $85,000 to $100,000 + discretionary bonus.

Benefits

Medical/Dental/Vision - 100% paid by employer for employee

Life, AD& D, and LTD

401k with match

18 days PTO

8 paid holidays + 3 floating holidays

14 days sick leave

Requirements - Proficiency in Account Reconciliation and Accounts Payable (AP)

• Experience in Check Runs and Coding Invoices

• Proficiency in Data Entry and Invoice Processing

• Proficient in Microsoft Excel and QuickBooks

• Demonstrated ability to Review Invoices and handle Invoice Approvals

• Knowledge of Yardi software

• Capability to Maintain Vendor Files and Code Invoices

• Familiarity with General Ledger and Vendor Payment

• Knowledge of Positive Pay and Monthly Reporting

• Understanding of Compliance and Month End Close procedures

• Ability to create Ad Hoc Reporting

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