Seasonal Office Specialist

Working Title: Seasonal Office Specialist

Job Class: Office Specialist

Agency: Revenue Department

• Job ID : 82682

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Seasonal

• Who May Apply : This vacancy is open for all qualified job seekers.

• Date Posted : 12/20/2024

• Closing Date : 12/31/2024

• Hiring Agency/Seniority Unit : Revenue Department / Revenue (Inc Assessors)-AFSCME

• Division/Unit : Tax Operations Division / Tax Ops-Mail Processing

• Work Shift/Work Hours : Day or Evening Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.02 - $23.76 / hourly; $41,801 - $49,610 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Mail Room

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (~~~/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This posting may be used to fill multiple vacancies. We have day and evening shifts available.

These seasonal positions are anticipated to start mid- February 2025 and anticipated to go through July 2025 and September 2025 through October 2025.

As a Department of Revenue Office Specialist, you will be part of the team that oversees all incoming mail for the department.

Responsibilities include but are not limited to

• Open and process mail according to various internal mail stations

• Open, review, and prepare tax returns, correspondence, and payments for scanning

• Use human relation skills to interact with others (common courtesy, tact, interest in positive problem solving, empathy, and logical organization of ideas)

To succeed in this position. the candidate must have a strong sense of organization and accuracy when processing and tracking incoming mail. They should be motivated, committed, and able to work both independently and collaboratively. Employees may be exposed to moderate levels of noise and paper dust generated by materials, equipment, and tools used in the mail room. Day shift hours will be from 6:30am to 3:00pm. Evening shift hours will be from 3:00pm to 11:30pm. Monday through Friday to accommodate business needs for mail processing.

Minimum Qualifications

Knowledge of

• English sufficient to read, understand, respond to, and communicate with customers

• Standard computer software programs

• Math sufficient to maintain records, keep track of incoming mail and work volumes

Skill in

• Maintaining accurate records and reports

The following will be further evaluated during the interview process. Ability to:

• Open and sort mail

• Work in a seated or standing position for extended periods of time

• Sort and assemble forms and other materials

• Work in a team environment

Preferred Qualifications

• Experience operating a variety of mail equipment, including a mail sorter, and mail extraction equipment

• Experience with income tax forms or related

• Ability to operate loading dock doors

• Ability to collaborate with a team and work independently

• Experience working in fast-paced environment

• Experience following mail processes and procedures

• Time management and strong organizational skills

Physical Requirements

Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer. Standing up to 25% of the day, frequent bending, lifting/maneuvering materials weighing up to 30 pounds or with a push/pull force up to 50 pounds. Sitting for long periods of time with repetitive hand movement on a daily basis.

Additional Requirements

Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ~~~ or email ~~~ . Please indicate what assistance is needed.