SALES ADMINISTRATOR

POSITION SUMMARY

Performs varied accounting and clerical duties to support the Truck Sales department, ensuring proper documentation is completed for all departmental transactions.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Track truck inventory, input vehicle specifications and picture sets, and add notes as units are sold in

CRM System

• Perform weekly inventory reconciliation and provide documentation of any discrepancy

• Maintain sales logs and transfer logs, updating as needed

• Prepare all required DMV paperwork on Sold Units

• Ensure all documentation is kept in accordance with governing state laws

• Data Entry and Maintain all Deal folders

• Perform Warranty & Extended Warranty Filing and Registration

• Prepare, review for accuracy and submit/process all deals to Home office

• Prepare and request approval for all LPO's for Parts, Service, and Vendors

• File for claims on mis-builds and secondary freight

• Assist with tagging and checking in units as they arrive at dealership

• Track all current OEM sales promotions and programs

• Assist with all accounting schedules and provide back up on all items

• Assist with receiving and tracking of deposits on all sales

• Schedule sales department drivers & transport vendors to pickup & deliver sold/stock trucks

• Perform other duties as assigned by Management

SUPERVISORY RESPONSIBILITIES / ORGANIZATIONAL

STRUCTURE

• Reports to Sales Support Manager, otherwise to EVP of Truck Sales

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.