Proposal Coordinator

Secure our Nation, Ignite your Future

Who doesn't like to win?! Join ManTech's Strategic Pursuits Group and become a member of the most respected and successful Proposal Operations team in the industry. You'll be a part of an energetic team where your hard work is valued and recognized. We work as a team and we win as a team. As a Proposal Coordinator you'll contribute to top priority proposals in support of our vast customer base, with focuses in the Intelligence Community, DoD and Federal Civilian agencies. You will support multi-disciplinary teams from across the company by coordinating key milestones during the development of technical, management, past performance, and personnel content. Engage with employees and management at all levels while expanding your skills for professional growth. If you're looking for your next opportunity and are ready for an exciting and rewarding experience, this is an opportune time to join ManTech.

The Strategic Pursuits Group is based out of our Herndon, VA office. This role is primarily on-site but does allow for occasional remote work.

Role Summary

The Strategic Pursuits Group Proposal Coordinator will execute all proposal-related policies, procedures, methods, operating practices, and functional performance standards to support program objectives and requirements with a high level of understanding. They will evaluate and ensure compliance with these policies, practices, and standards, directing corrective actions as necessary. By building on their knowledge of the company, processes, and customers, the Proposal Coordinator will address a range of simple to complex problems, offering analyses and potential solutions based on experience, judgment, and standard procedures. They will operate with a moderate level of guidance and direction in their daily activities.

Responsibilities include, but are not limited to:

• Works with assigned Proposal Manager in all aspects of proposal planning and logistics to meet requirements and schedule

• Coordinates Proposal Manager's schedule of team meetings and color team reviews

• Assists with the coordination of activities with other proposal support teams (Writers, Graphics, DTP, Editors, Production and SMEs)

• Ensures version-control procedures for all proposal content using Teams and SharePoint

• Maintains Teams and Box workspaces (includes adding accounts, account extensions, file permissions, etc.)

• Reads and understands the RFP and all requirements

• Escalates issues to the appropriate level of leadership

• Assists with development of administrative proposal documents such as, proposal information sheets, contact lists, calendars, slide decks for kickoff, standups, and color teams.

• Assists with high-level compliance and proposal reviews to ensure accurate, complete and consistent message across all proposal documents

• Assists with proposal review recovery

• Leads all production efforts for color reviews (printing, tabs, conference room setup, visitor access)

• Leads final proposal production (printing, assembly, binders, CDs, packaging, delivery receipt, labels, etc.) and assists in final quality checks

• Coordinates security forms for access to high-side proposal system with security and IT

• Coordinates with security for quest visits and badging. Also ensures consultants and teammates are approved and briefed before receiving access to proprietary information.

• Coordinates requests for loaner laptops and equipment setup for war rooms, consultant equipment and badges

• Assists in developing and collecting questions on solicitations, and works with proposal teams to ensure timely submission

• Assists with light formatting in preparation for color team reviews

• Develops Acronym List and other proposal related items

• Responsible for catering needs and expensing invoices

• Ensures war rooms are properly stocked with supplies

Minimum Qualifications:

• Bachelor's degree and 2+ years of proposal experience or additional equivalent experience in lieu of education

• Experience specifically focused on Government proposals

• The candidate must have excellent verbal and written communication skills, and the ability to communicate with all levels of the organization

• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint)

• Demonstrated proficiency in Microsoft Teams and SharePoint

• Experience with Adobe Acrobat to include converting to and from PDFs and document comparing.

• Demonstrated ability to work independently with minimal supervision

• Must be willing to work the hours necessary to accomplish the tasks assigned, which may include evenings or weekend support

Preferred Qualifications:

• Experience with Visible Thread

• Experience with Box

• Ability to showcase problem-solving, resilience and ability to manage fast-paced environments

• Willing to learn new skillsets and assist team when needed.

• Ability to work collaboratively with proposal team members, ManTech employees and outsourced consultants to produce quality proposals

• Provides exceptional attention to detail to produce a quality proposal under tight deadlines

• Excellent organization skills

Security Clearance Requirements:

• Must be a U.S. Citizen and willing and able to obtain a clearance

Physical Requirements:

• The person in this position must be able to remain in a stationary position 50% of the time

• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations

• Constantly operates a computer (including electronic productivity software and tools), mobile phone and other IT peripherals

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.

If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at ~~~. ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.

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