Property Administrator

Description We are looking to hire a Property Administrator in Minneapolis, Minnesota. The primary function of this role will be to offer full administrative support to our team, handling duties such as scheduling events, assisting in lease administration, and ensuring the office is well-maintained. This role is part of the real estate industry and will be based in an office setting.

Responsibilities

• Provide comprehensive administrative support, including managing phone communications and organizing correspondence.

• Coordinate and schedule meetings or special events as required.

• Assist in lease administration activities, such as maintaining tenant contacts and insurance information, and generating reports.

• Contribute to the preparation and coordination of bid proposals, service contracts, and approved invoices. Assist the Property Manager in ensuring compliance with policies and procedures.

• Prepare invoices for Property Manager's approval and maintain records for the same.

• Oversee the supply of office essentials and other items required for the smooth running of the office.

• Monitor contract administration software for the prompt and accurate completion of contract and certificates of insurance information.

• Maintain a follow-up system for contract and insurance certificate expirations.

• Oversee the property maintenance work order system and prepare monthly reports on the status of tenant work orders.

• Maintain the property purchase order system and lease and contract files.

• Foster and maintain positive relationships with tenants and clients.

• Assist with the preparation of monthly and quarterly management reports as well as annual budget preparation.

• Process management and maintenance staff hours, tenant bill back invoices, and monthly meter readings through accounting. Review and approve check requests. Requirements - Proven experience in property administration or relevant field

• Proficiency in Microsoft Excel

• Excellent organizational and multitasking abilities

• Strong communication and interpersonal skills

• Familiarity with billing and invoice processing procedures

• Attention to detail and problem-solving skills

• Experience with data entry tasks

• Ability to work independently and within a team

• Time management skills with the ability to meet deadlines

• High school degree; BSc/BA in office administration or relevant field is preferred

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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