Project Scheduling Assistant

Aston Carter's client is seeking a Project Scheduling Assistant to join their team on a 6-month contract-to-hire basis, with the intent to go permanent.

Key Responsibilities

• Prepare schedule reports (MS Excel) at the direction of the Master Planner.

• Primary Back-Up for the Office Manager.

• Printing address labels, MSDS and Product labels.

• Posting Bulk Bills, Scanning Bills and Bulk Bills for archiving.

• Corresponding with external logistics company if paperwork has not been received.

• Creating Proforma Invoices, assembling paperwork and scanning to carrier and export (Canadian paperwork), searching for Certificates of Authenticity (COA) and Proof of Delivery (POD) when requested.

• Scanning COA's for archiving Requesting Revised Raw material COA's.

• Filing Receiving paperwork Filing and tracking weekly RCRA Filing Process orders.

• Printing Label boards for the Truck Drivers.

• Creating Custom bulk and Mini bulk deliveries.

• Fix and post Truck Drivers unposted meter tickets, identify and correct failure codes for the Custom and Mini-bulk deliveries.

• Track Fleet orders that have not been delivered and returned.

• Enter Work Flows for Overages returned.

• Correcting Purchase Order problems/Approving invoices.

• Front Office Administrator duties.

• Receiving in Capital projects; Creating Capital projects Purchase requests and adding them into the tracker. Maintain monthly cost tracker and accruals for the plant.

• Must be familiar with SAP for the purposes of creating Indirect Purchase requisitions, material disposals, Semi bulk inventory movements.

• Responsible for maintaining new and existing vendor information.

• Entering Manifest in Excel spreadsheet.

• Assisting sourcing with correcting raw material P.O issues with G/R's issues.

• Create Blanket P.O.'s for Yearly Services.

• Must be Excel Proficient (capable to update and run reports).

• Perform inventory audits and adjust as necessary.

• Communicate with procurement on material issues as necessary.

• This list is not all-inclusive and may include other duties as assigned and necessary.

Additional Skills & Qualifications

Must Haves

• 2-4 years of administrative experience.

• SAP experience.

• 1-2 years Scheduling experience (production scheduling, signing batches, learn how long and how many batches. from the time the order is put in until the order is made).

Nice to Have

• 2-year Associates degree from an accredited school with an emphasis in business, finance or accounting.

• Prior work experience in a manufacturing environment.

• Google platform experience.

• Self-starter familiar with billing practices (A/P and A/R).

• Prior experience supporting an engineering team, working with cost projections/projects.

• Material planning experience.

Experience Level

Intermediate Level

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l'équité et l'inclusion

Chez Aston Carter, la diversité et l'inclusion constituent le pont vers l'équité et la réussite de notre personnel. La diversité, l'équité et l'inclusion (DE&I) sont ancrées dans notre culture par :

• L'embauche des talents diversifiés ;

• Le maintien d'un environnement inclusif par une autoréflexion permanente ;

• La mise en place d'une culture de soin, d'engagement, et de reconnaissance par des résultats concrets ;

• L'assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à ~~~ (~~~) pour connaître d'autres options d'accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.