Project Controls Specialist II

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for providing technical support for multiple project controls functions including but not limited to; scheduling, estimating, cost control, risk management, document control and project management information systems. The Project Controls Specialist II reports on cost controls and schedules for projects involving cost and schedule work breakdown structures and metrics, analyzing data and presenting results, updating and maintaining the project controls system and document controls to ensure documents are filed appropriately and work processes are used according to project procedures.

We are looking for a competent Project Controls Specialist II to undertake a variety of administrative and program controls/management tasks. You will help in planning and organizing programs and activities as well as carry out important operational duties. To be an excellent specialist, you must be organized and detail-oriented, comfortable working with diverse teams.

• Assist in all administration functions and processes

• Coordinates schedules, organizes, prepares meeting handouts and participates in meetings, documents and follows-up up on important actions and decisions from meetings.

• Order office supplies as needed

• Communicate pertinent information between management and staff

• Onboarding of new staff including ordering computers, software and coordinating access badging

• Coordinates parking passes

• Maintenance of the Program Directory

• Performs clerical and administrative support tasks, including creation, typing, and editing of program correspondence, reports, program handbooks, and other publications

What You'll Do:

• Prepare and analyze master project/program schedule, baseline schedules, progress schedules, specialty schedules, schedules analysis and project progress reporting. Works with schedulers, as appropriate, to perform schedule duties as defined. Provide or review schedule updates, produce exception reports of schedule deviations, and recommend recovery plans.

• Develop cost estimates, including conceptual estimates, change order estimates, and other estimates as defined. Develop cost report templates, as needed. Prepare and issue budget/cost and change management reports. Produce regular budget/cost reports, including current status, forecast at completion, and variance versus baseline budget.

• Oversee and maintain project management control system (PMCS) and/or document controls system, as relevant. Oversee document control resources and/or perform document controls responsibilities for engineering, procurement and construction documentation.

• Establish and/or maintain project controls procedures for projects, including cost estimating, budget/cost management, scheduling, document control, reporting, risk management and claims analysis functions.

• Assess the cost and schedule impacts of design/construction changes and assist project leadership / staff in developing workarounds and schedule recovery plans. Identify trends and deviations and recommend corrective measures to be implemented. Regularly communicates to project management regarding deviations, risks, and trends that are, or may, impact project cost and schedule. Analyze issues to determine root causes of variances and make recommendations for correcting deviations to maintain cost and schedule targets.

• Develop and produce reports for client and project management (PM) staff to monitor progress and status of project. Prepares PM for internal and external meetings by providing reports, analysis, and backup documentation to assist in the management of the project and dissemination of information/ reports/ deliverables to the PM, client, and stakeholders.

• Performs other duties as assigned.

What You'll Need:

• Bachelor's degree in Engineering, Architecture, Construction Management or related field and 6 years' relevant experience

• In lieu of education, 10 years' relevant experience, or 6 years' relevant direct contractor experience

What We Prefer:

• Project Controls experience in three or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases)

• Project Controls experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

• One or more of the following AACE certifications: PSP, EVP, CCP, CEP, DRMP

• Candidate must have at least 5 years of experience performing the duties described in a construction setting

• Must be able to Identify errors, problems, or non-standard situations and suggest alternatives

• Must possess character traits of being accurate, meticulous, proactive, efficient, self-organizing, a team player

• Must be proficient in common software, particularly MS Office; training for PMCS tool is provided

• e-Builder, SharePoint and Microsoft Visio user knowledge a plus

• Experience working in a Port Authority of NY & NJ environment a plus

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

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Locations

New York, NY

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The approximate pay range for New York is $93,650.25 - $183,098.25. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Project Controls Group

ReqID: R-24294