Payroll Coordinator - Central Office - Business Services

102 S. Hickory Avenue, Bel Air, Maryland 21014

Telephone: ~~~

Email: ~~~

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January 2, 2025

HCPS is committed to recruiting and retaining effective and diverse educators and staff to build a climate of student success and improve learning experiences for every child in every classroom.

Under general supervision, uses specialized knowledge and skills to calculate and process accurate and timely payroll. Resolves any payroll errors and communicates resolution to affected employees.

These items are intended only as examples of the various types of job duties to be performed; specific position assignments will vary depending on the needs of the department. The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

Interprets and processes payroll related information for employees of the school system.

Reviews attendance registers for an assigned bank of schools or administrative areas.

Verifies time reported and contacts work locations to resolve any questions concerning employee's pay and/or discrepancies.

Monitors, tracks and maintains employees' leave of absences and return to work.

Calculates reconciliations (earned versus paid) to determine payroll liability.

Answers frequent email and telephone requests from employees regarding complex payroll questions.

Prepares complex reports by compiling summaries of earnings, leave, deduction and non-taxable wages.

Updates payroll records by entering any changes to employee information such as: exemptions, time worked, leave and balance adjustments.

Calculates and makes adjustments as necessary for employee salary changes, overtime, loss time and retroactive earnings (occasionally calculations may include Federal, State and Social Security taxes and other voluntary deductions).

Independently calculates pay adjustments related to paid versus hours earned, over usage of leave, FMLA and leave payouts.

Processes W2 forms.

Researches records to supply or support earnings paid and reported.

Initiates correspondence pertaining to assigned duties and responsibilities.

Evaluates and prioritizes incoming work to ensure accurate and timely processing of information.

Utilizes excel to upload data into the payroll system.

Remains knowledgeable with industry practices.

Assists school personnel in preparing and submitting accurate data for processing.

Maintains a high quality of customer service standards in dealing with and responding to inquiries.

Evaluates payroll processes and makes suggestions for change to increase efficiency and productivity within the department.

Proficient in ERP payroll module functionality.

Performs other work-related duties as assigned.

This is a full-time twelve-month position. Salary range based on 10 of the FY 2024-2025 HCEA-ESP Salary Schedule for Twelve Month Clerical and Transportation Specialist Personnel. Starting Salary: $52,370- Maximum Earnings Potential $78,702.

Full salary schedules can be found at the bottom of the Current Vacancies webpage ~~~

HCPS offers an expansive benefits package including individual and family medical, vision, dental, life insurance, retirement savings, pension, paid time off, and more.

For a complete list of benefits, please visit the Employment Benefits section of the Human Resources webpage: ~~~

For more information on holidays and paid time off, please refer to the Holidays and Leave Provisions sections of the HCEA-ESP Negotiated Agreement: ~~~

FLSA: Non-Exempt