Office Specialist

Office Specialist: Newark

Pay: $18-20/hour

Hours: Two nights a week 12-8 and the rest will be 9-5. 40 hours per week.

The Office Specialist works to ensure that the day to day operations of the office run smoothly.

Working At NYAP

• 401(k)

• Medical, Dental, and Vision insurance

• 22 days off each year

• 11 paid holidays per year

• Student loan repayment assistance

• Tuition assistance

• Friday Summer hours

• Work anniversary trips

• Mileage reimbursement

• Peace Leave

NYAP is participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.

Responsibilities

The Office Specialist will perform duties including, but not limited to:

• Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.

• Perform office duties including filing, copying, typing, and answering phones.

• Take messages as needed.

• Distribute information to employees.

• Maintain clear and concise records in all areas.

• Submit maintenance requests for office machines as needed.

• Track office supplies and request orders.

• Greet and direct guests to appropriate areas.

• Maintain Excel and Word spreadsheets to help organize work.

• Maintain and organize training rooms, conference rooms and common areas.

• Complete payment requests as needed.

• Distribute incoming mail and maintain the postage machine

• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.

• Provide coverage to other location as needed.

Minimum Qualifications

• High School Diploma or GED equivalent.

• Previous experience and proficiency in the use of various office machines, including computers.

• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills

• Sensitivity to cultural diversity

• Enthusiastic self-starter

• Excellent oral and written communication skills

• Strong organizational and administrative skills

• Effective problem-solving and decision-making skills

• Works well independently and as a team member

Driving and Vehicle Requirements

• Valid driver's license

• Reliable personal transportation

• Good driving record

• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

If this describes YOU, please apply today!

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NYAP is participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.

Qualifications

An Equal Opportunity Employer, including disability/veterans.

An Equal Opportunity Employer, including disability/veterans.