Office & Records Assistant

Location

Calgary - 4906 Richard Road SW

Business

As part of Brookfield Asset Management - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up.

We see tomorrow, today. At Brookfield Properties, we're a fully integrated developer so we know what it takes to go from concept to concrete, from blueprint to building. From vision, experience, resources, and ethics, every day we take these ingredients to partner with our communities, collaborating with the places where we work, customizing developments to meet the neighborhoods' specific needs, and identifying the highest and best use for each property to create unique and lasting places that bring people together. Learn more (~~~) .

If you're ready to be a part of our team, we encourage you to apply

Job Description

Your Team

Reporting to the Office Manager, the Office Assistant will provide support to the Corporate Services group with various duties related to office organization and administrative tasks. The Office Assistant should be comfortable speaking confidently and professionally in an office environment and be willing to assist the Corporate Services team to ensure the smooth operation of the office.

Your Key Deliverables

• Provide daily reception lunch coverage and vacation coverage, including answering phones, transferring calls, taking messages, accepting packages, and receiving, sorting, and distributing incoming mail

• Monitor emails and organize kitchens, boardrooms, and office storage rooms

• Clean the coffee machine and code invoices

• Prepare paperwork for electronic scanning, scan and file documents, and code records

• Learn and provide backup support for Cheque and EFT processes

• Process the entry of vendors into accounting systems

• Monitor building supplies and provide backup support

Must Haves

• High School Diploma or equivalent

• Office Assistant Diploma or Certificate is an advantage

• Microsoft Office skills in Outlook, Word, PowerPoint & Excel

• Very good communication skills - written, verbal, grammar

• Organized and efficient at scheduling and coordinating

• Exceptional attention to detail

• Professional and courteous

• Problem solving ability

• Goal-oriented

• Team player

• Able to work under tight deadlines

YOUR OPPORTUNITY - Canada

We are proud to offer our employees what they value most

• Competitive compensation

• Excellent extended medical, dental and vision benefits beginning day 1

• RRSP program, contributions begins day 1

• Career development programs

• Paid Volunteer Hours

• Paid parental leave

• Family planning assistance including IVF, surrogacy and adoptions options

• Wellness and mental health resources

• Pet insurance offering

• A culture based on our values of Passion, Integrity and Community

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We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1000 properties and 380 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.