Office Manager

Description We are looking to add an Office Manager to our team in the architectural industry, located in Saint Paul, Minnesota. As an Office Manager, you'll be tasked with overseeing administrative operations, managing support staff, and coordinating office services and related activities to ensure the smooth running of our office.

Responsibilities

• Supervise and manage all office activities to ensure efficiency and adherence to company policies

• Oversee administrative staff, allocating tasks to ensure high performance

• Handle the management of schedules and deadlines

• Collaborate with the IT department on all office equipment, manage procurement, and oversee office expenditure within the budget

• Monitor office supplies, which includes tracking inventory, placing orders, and confirming deliveries

• Engage in the planning and execution of office events

• Collaborate with HR to keep office policies and procedures updated, and assist in the onboarding and training process of new hires

• Assist the firm's architects in project administration tasks, as needed

• Ensure accurate billing, data entry, and invoice processing using Microsoft Excel

• Supervise staff effectively to ensure the smooth running of operations. Requirements - Minimum of 3 years of experience in an office management role or similar position.

• Proficiency in billing procedures and practices.

• Strong data entry skills with an emphasis on accuracy and efficiency.

• Experience in invoice processing and familiarity with standard accounting principles.

• Advanced knowledge of Microsoft Excel including the ability to create and manage spreadsheets.

• Proven experience in a supervisory role with the ability to lead and manage a team.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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