Office Manager

Description We are offering a contract-to-hire employment opportunity for an Office Manager in the Wholesale Distribution industry, based in Miami, Florida. The role demands a highly organized individual who will ensure the smooth operation of the office and oversee administrative support.

Responsibilities

• Ensure the smooth operation of the office by supporting visitors, handling incoming calls, and managing mail and express deliveries.

• Perform general administrative duties such as photocopying, scanning, filing, data entry, and mailing.

• Coordinate activities across the company to maintain efficiency and compliance with company policy.

• Manage agendas, travel plans, and appointments for upper management.

• Create and update databases and records for financial information, personnel, and other data.

• Monitor and replenish office supplies as necessary to avoid interruptions in standard front office procedures.

• Prepare and submit reports, proposals, and presentations as needed.

• Provide backup support to Logistics, Trade Operations, and Finance departments in maintaining workflow.

• Liaise with internal and external stakeholders to handle requests, queries, and relay accurate information.

• Prepare weekly, monthly, and annual reports using Excel.

• Carry out other relevant duties as assigned.

Skills required for this role include Administrative Assistance, Administrative Office duties, proficiency in Excel Formulas, and experience with CA-Scheduler. Requirements

• Proven experience in Administrative Assistance and Office Management.

• Proficient in Microsoft Office Suite, particularly advanced Excel Formulas.

• Familiarity with CA-Scheduler or similar scheduling software.

• Excellent organizational and multitasking abilities.

• Strong interpersonal and communication skills.

• Ability to handle confidential information.

• Strong problem-solving skills.

• Ability to work independently and as part of a team.

• Attention to detail and accuracy.

• Experience in the Wholesale Distribution industry would be advantageous.

• Ability to prioritize tasks and manage time effectively.

• Demonstrated leadership skills.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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