Office Manager

Description Exciting new job opportunity just opened up in Trevose PA!

We are seeking an efficient and detail-oriented Office Manager to join a small, dynamic team. The two primary responsibilities of this role are managing all aspects of billing and invoicing using QuickBooks Desktop, and ensuring the Purchase Order process is accurate and running smoothly. The ideal candidate will possess strong organizational skills, a keen eye for accuracy, and the ability to manage tasks independently in a small office environment.

Responsibilities

Utilize QuickBooks Desktop to process and manage accounts receivable and accounts payable.

Generate and send invoices to clients accurately and promptly.

Monitor and follow up on outstanding invoices to ensure timely payments.

Handle billing inquiries and resolve discrepancies as needed.

Maintain organized financial records and documentation.

Prepare financial reports and summaries as requested.

Assist in basic bookkeeping tasks such as data entry and reconciliation.

Manage office supplies and maintain inventory levels.

Coordinate with external vendors and service providers.

Assist with general administrative duties including filing, correspondence, and scheduling.

Qualifications

Proficiency in QuickBooks Desktop is essential.

Prior experience in billing, invoicing, or accounts receivable/payable roles preferred.

Strong attention to detail and accuracy in data entry and financial record-keeping.

Excellent organizational and time management skills with the ability to prioritize tasks effectively.

Ability to work independently and take initiative in a small office environment.

Effective communication skills, both verbal and written.

Proficiency in Microsoft Office suite (Word, Excel, Outlook).

Experience in a similar role in a small office setting is desirable.

Working Conditions

This position is 100% on site, Monday through Friday. The hours can be flexible, but generally between 8am - 5pm.

The office environment is collaborative and fast-paced, requiring adaptability and multitasking. For immediate consideration please call Kirk Forchetti at ~~~, or email Kirk at Kirk.Forchetti@RobertHalf com THANK YOU! Requirements - Proven experience of at least 2 years in an Office Manager role or similar administrative position.

• Proficiency in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook.

• Experience with Accounting Functions and Billing Functions is essential.

• Strong Customer Service skills and ability to manage client relationships.

• Experience with Purchase Orders and procurement processes.

• Proficiency in QuickBooks for managing financial and accounting functions.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Ability to multitask and prioritize workloads.

• High attention to detail and problem-solving skills.

• Demonstrated leadership skills and ability to manage a team effectively.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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