Office Coordinator

Description

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title: Office Coordinator

Principal Duties and Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.

• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.

• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.

• Maintain the postage meter, order supplies, and add postage as needed.

• Manage all overnight shipping, including receiving, tracking, and supplies.

• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.

• Maintain phone and cellular phone lists for the company.

• Manage the training rooms and order food for meetings.

• Maintain break room areas.

• Review and break down invoices for office supplies and stationery.

• Arrange courier services and coordinate all blueprints pick-up and deliveries.

• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.

• Manage the main fax machine and distribute all faxes.

• Manage receipts related to P Card expenses and processing.

• Performs a diversity of office and project coordination duties, including composing correspondence, compiling reports, word processing, spreadsheet creation and manipulation of reports, emphasis on creating and manipulating spreadsheets.

• Engage in cross training opportunities as required to further your ability to support those around you along with development of coworkers to improve the business and customer experience.

• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)

• Associates Degree preferred or equivalent experience.

• 3+ years of office or administrative experience.

• Basic computer and data entry skills.

• Experience with Microsoft Office preferred.

• Excellent customer service and interpersonal skills.

• Strong written and communication skills.

• Ability to handle confidential information with discretion and dependability.

• Ability to effectively prioritize tasks

• Professional demeanor and presentation required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $26 - $33 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

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