Office Clerk

AP Clerk

For further information reach out to ~~~***

Job Description

As an AP Clerk you will support various functions including operations, sales, service parts, and customer service. This is a key position contributing to the location's growth and profitability due to the high level of activity and customer interaction.

Responsibilities

• Support day-to-day processes to ensure accurate invoicing of customers for goods and services.

• Close job orders and manage inventory adjustments and transfers.

• Conduct job analysis reporting on efficiency performance and inventory control.

• Review daily receiving audit for receivables.

• Assist with service and warranty jobs by entering manufacturing orders, creating shop orders, building BOMs, scheduling, invoicing, and closing shop orders.

• Manage accounts payable by approving invoices, entering invoices, and reconciling credit card statements.

• Answer incoming phone calls and provide assistance where possible, including supporting customer service with parts calls, entry of parts orders into the operating system, and updating customers on order status.

• Issue vendor purchase order requisitions and approve vendor invoices.

• Provide general support to the operations and sales staff.

• Coordinate delivery drivers' hotel rooms, expense reports, fuel tickets, car rentals, and timecards.

• Provide support to the outside sales teams as needed.

• Support marketing in customer mailings relative to the location's needs.

• Assist with human resource functions including new hires, terminations, and active employee paperwork processing.

• Serve as backup for labor reporting and time off recordkeeping for installation technicians.

• Ensure customer satisfaction and provide dependable service.

Essential Skills

• Administrative support

• Accounts payable

• Customer service

• Experience in an office setting with at least 2 years in customer service

• 2+ years experience with accounts payable, including invoicing and purchase orders

• 2+ years experience with data entry

• Proficiency in handling multiple tasks simultaneously

Additional Skills & Qualifications

• Experience with administrative duties such as scheduling maintenance needs and taking phone calls

Work Environment

The role is onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.

Pay and Benefits

The pay range for this position is $22.00 - $25.00

• Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Watertown,NY.

Application Deadline

This position will be accepting applications until Dec 30, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.