Office Administrator - Quincy, IL

93168BR

Job Title:

Office Administrator - Quincy, IL

Department/Function:

Administration

Job Description:

Office Administrator - Quincy, IL

Job Summary

The Office Administrator is responsible for overseeing the day-to-day administrative functions, processing payroll, maintaining inventory, managing reconciliations, and supporting plant personnel with general administrative tasks to ensure the plant operates smoothly and efficiently .

Key Responsibilities

• Generate and submit reports related to overall headcount, overtime, and other relevant metrics.

• Maintain attendance and discipline records to ensure the timely processing of related reports.

• Oversee and provide updates on colleagues' leave of absence (FMLA, short-term disability, etc.)

• Handle employee inquiries, requests related to attendance, and other administrative concerns.

• Support recruitment efforts by coordinating with the Talent Acquisition team to post openings, screen candidates, schedule and participate in interviews.

• Coordinate and manage the onboarding process for new hires.

• Administer payroll functions, including tracking time off, hourly time cards, and leaves.

• Maintain and organize employment and medical records.

• Generate purchase orders and communicate with vendors to ensure the timely delivery of supplies.

• Monitor inventory levels and coordinate replenishment efforts and activities.

• Investigate and resolve discrepancies in the purchasing system.

• Enter purchase orders into Maximo/Coupa to ensure accurate tracking and status updates.

• Reconcile receiving records with purchase orders, process invoices, and resolve any discrepancies in purchasing or invoicing.

• Address vendor inquiries regarding overdue invoices.

• Coordinate chemical scheduling and ordering as needed by each department, and provide expediting services to plant customers.

• Prepare, code, and enter A/P vouchers related to fixed payments.

• Communicate with suppliers to reconcile vendor statements.

• Prepare documentation for new suppliers.

• Track the daily receipt of all inventoried items to ensure reconciliation for month-end.

• Reconcile the physical inventory at month-end.

• Collaborate to address any inventory discrepancies.

• Prepare month-end reports for leadership and accounting.

Education and Experience

• A high school diploma or equivalent is required; a degree in business administration, office management, or a related field is preferred.

• 2+ years of experience with Maximo, CTS, or similar asset management software.

Skills and Qualifications

• Strong organizational skills; strict attention to detail and high levels of accuracy.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and basic office equipment.

• Problem-solving skills and ability to handle multiple tasks simultaneously.

• Ability to work independently as well as in a team setting.

• Efficient in prioritizing tasks and meeting deadlines.

• Strong documentation skills and ability to maintain strict confidentiality in all aspects of the role.

• Must be reliable, ethical, and professional.

• Expected to actively support and participate in the plant's safety and environmental programs.

Work environment

• Standard business hours with occasional flexibility required for special projects or events.

• Primarily office-based with occasional exposure to plant conditions such as noise and varying temperatures.

Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

'AJC IND' REF:93168BR

Req/Job ID:

93168BR

City:

Quincy

State:

IL - Illinois

Ref ID:

#LI-CJ1

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About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at ~~~.

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#LI-Onsite

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#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM. (~~~/)

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Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness - medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).

• Financial wellness - flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers' compensation, legal assistance, identity theft protection.

• Mental and social wellness - Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include

• Paid time off including paid holidays.

• Adoption assistance and paid maternity and parental leave.

• Tuition assistance.

• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

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Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between

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$39,200.00 - $62,800.00