NW-Front Desk Admin

Requisition ID: 174138

Job Level: Entry Level

Home District/Group: Northwest District

Department: Administration

Market: Transportation

Employment Type: Full Time

District Overview

Kiewit's Northwest District is headquartered in Vancouver, Washington.  We primarily perform heavy civil projects specializing in earth moving, transportation, roadways, water resources, and underground utilities. We are looking for hard working individuals with a passion for construction who aren't afraid to get their hands dirty! Our current opportunities are spread across the entire west coast including Alaska and Hawaii.

Location

Vancouver, Washington

Responsibilities

1. Maintain/update office seating chart and phone list

2. Answer phone - direct calls to proper person/department

3. Track equipment inventory (Cars/trucks/van pool cars)

4. Maintain office supply inventory -Staples office supply orders

5. Mail/FedEx/UPS - Prepare Shipments going out/Distribute incoming mail

6. Maintain keyfobs for employees

7. Coordinate w/ Janitorial, Building Maintenance, Coffee Service & Shred-it

8. Konica copier maintenance and supplies

9. Cubicle, phone, office setup & cleaning

10. Distribute mail, packages other employee items

11. Schedule conference rooms

12. Keep conference room & kitchen area clear and organized

13. Schedule Catering for Meetings

14. Data entry & Doc Control for Safety and Business Departments

15. Other department special projects as needed

Qualifications

• Prior administrative support experience preferred

• Strong written and verbal communication skills

• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment

• Previous track record of successfully meeting deadlines and project expectations

• Ability to work with people at all levels of the organization, including senior leadership, as needed

• Outstanding attention to detail and strong organizational skills

• Excellent ability to multitask

• Ability to maintain strict confidence of important, sensitive information and materials

• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

Other Requirements

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

• FIELD ROLES ONLY May work at various different locations and conditions may vary

Base Compensation: $48,000/yr - $57,000/yr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Company: Kiewit