KBS-NOA Coordinator

Requisition ID: 173702

Job Level: Entry Level

Home District/Group: DHO Kiewit Business Services

Department: Shared Services

Market: Corporate Home Office

Employment Type: Full Time

Position Overview

As the NOA (Notice of Assignment) Advisor, you will promote consistent company standards across all Districts and Projects to ensure our employees are provided fair and consistent transfer benefits. The KBS Field Support team provides the front-end support for all departments within Kiewit Business Services. Field Support is part of the Organizational Services Department.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals - they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too.

District Overview

Kiewit Business Services (KBS) is a cross-functional shared service organization that provides the business units with customer-specific services focused on cost and business value. Our services include non-core, yet essential, functions of our businesses including accounts payable, accounts receivable, change control, human capital management, payroll, project initiation, compliance and continuous improvement.

Location

This position is based out of our Kiewit Business Center in Omaha, Nebraska. This is a shared service center in a professional office setting.

Responsibilities

Advise, guide and support the District and Projects Key Contact with all matters relating to creating NOA's for transfers, per diems and relocations

Partnering with the Districts/Projects on development of NOA Templates. Review and update templates as needed

Adhere to the SLA's set out for processing NOA's and ensure all tasks are sent to HCM for efficient and timely processing

Develop effective relationships across the organization to promote good employee relations and trust with our Operations

Conduct training of the ServiceNow platform to internal customers and educate users on the requirement of the correct organizational structure

Strategize with internal customers who are working outside of the process or having difficulties with the process to educate them and improve the process flow

Partner with the Move Services Relocation Advisors to assist with any relocations as requested

Other duties assigned

Qualifications

Working knowledge of computers and experience in the use of Microsoft Outlook, Excel and Word

Strong written and verbal communication skills; clearly conveys messages and ideas, gains understanding; generates interest and holds attention, listens and is open to the ideas of others

Highly motivated and self-directed; initiative and a sense of urgency to get things done

Attention to detail with ability to recognize discrepancies

Excellent analytical, math and organization skills

Ability to understand and follow process and controls

Ability to work with a high degree of accuracy with minimal supervision in a fast paced, high volume environment

Ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work

Excellent customer service and collaboration skills; ability to connect and build relationships with others inside and outside the organization

Ability to work with a high degree of accuracy with minimal supervision in a high-volume environment

Ability to sit for long periods of time

Ability to lift, stoop, bend, reach, climb stairs, etc.

Ability to read from a computer or laptop monitor for several hours including fonts of various sizes from a variety of sources.

College Degree in business or related field preferred

Previous SAP experience preferred

Prior work experience in a shared services environment preferred

Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

• FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Company: Kiewit