HC Administrative Asst./PRN/Weekends

Employment Type:

Part time

Shift:

Rotating Shift

Description:

POSITION PURPOSE

The primary purpose of your position is to perform administrative detail including record keeping, maintaining the

switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the

administrative needs of the community.

Disclaimer: The following statements are intended to describe the general nature and level of work assigned

to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and

skills required of the individual in this position. Other duties may be assigned as deemed necessary or

appropriate by management.

ESSENTIAL FUNCTIONS

1. Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity

Health and Trinity Senior Living Communities in behaviors, practices, and decisions.

1. Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents,

visitors, volunteers, and associates.) Create and maintain an atmosphere of warmth, propagating a calm

environment throughout the community.

1. Execute assignments in a culture that is shared and collaborative across all divisions within TSLC.

2. Develop and maintain a good working rapport with inter-department personnel, as well as other departments

within the community to assure that administrative services and activities are properly maintained.

1. Accumulate, maintain and provide statistical data as directed.

2. Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or

Designee on a timely basis as directed.

1. Processes payments for deposit in accordance with established guidelines.

2. Schedules appointments, processes mail, answers the switchboard.

3. Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.

4. Orders and manages supplies.

5. Greets and directs visitors & family members.

6. Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a

courteous manner.

1. Assist in preparing financial and statistical reports including census report.

2. Assists department managers with various administrative functions, including copies, letters, preparing binders, etc.

3. Attend and participate in scheduled training, in-service training, mandatory annual in-service training and

educational classes as required/needed.

1. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance

with the community policies and procedures.

MINIMUM QUALIFICATIONS

1. High School Diploma or equivalent.

2. Previous experience as a receptionist or in a secretarial position preferred.

3. Comprehensive to expert proficiency with Microsoft product suite (MS Word, Excel, Power Point, etc.); extensive

knowledge and experience with electronic mail and calendaring system in PC LAN environment. Ability to type

with speed and accuracy.

Administrative Assistant.doc Page 2 of 2

1. Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system,

personnel computer, etc.

1. Previous experience working in long-term care or with the geriatric population preferred.

2. Must possess superior customer service skills and professionalism.

3. Must possess outstanding verbal and written communication skills.

4. Ability to adapt to ongoing change and work in a fast-paced, customer-driven environment.

5. Possesses interpersonal and relationship building skills to work in a cross-functional team as well as the ability to

work with residents based on their cognitive ability.

1. Self-starter, highly motivated with a high productivity level.

2. Possesses a high degree of personal accountability, responsibility and strong decision making abilities.

3. Must possess the ability to plan, organize, develop, implement and interpret programs, goals, objectives, policies

and procedures of the organization.

PHYSICAL AND MENTAL REQUIRMENTS AND WORKING CONDITIONS

1. Must be able to adapt to frequently changing work parameters.

2. Must be able to see, hear and smell or use prosthetics that will enable these senses to function adequately so that

the requirements of this position can be fully met.

1. Primarily works inside with frequent kneeling, crouching, reaching, lifting, sitting, walking, bending and lifting.

Must be able to push, pull, move and or lift a minimum of 25 pounds to a minimum height of 3 ½ feet and be

able to push, pull, move and or carry such weight a minimum distance of 10 feet. May be necessary to assist in the

evacuation of residents in emergency situations.

Physical mobility that includes movement from place to place.

Physical agility, that includes ability to maneuver body while in place.

Dexterity of hands and fingers.

Coordination, including eye-hand, hand-foot.

Must possess the above ability with or without the use of prosthetics that will enable adequate functionality so that

the requirements of this position can be fully met.

1. Subject to exposure to noise, infectious waste, diseases, conditions, etc. including TB, HIV, HEP B viruses. May

be subject to the handling of and exposure to hazardous chemicals.

1. Must be able to speak, read and write the English language in an understandable manner.

2. Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile individuals

within the community. Must possess the ability to deal tactfully with personnel, residents, family members, visitors,

government agencies/personnel and the general public.

1. Must not pose a direct threat to the health or safety of other individuals in the work place.

2. Must be able to cope with the mental and emotional stress of the position.

3. Must meet the general health requirements set forth by the policies of this community, which include a medical

and physical examination.

1. May be required to work beyond normal working hours, on weekends and other positions temporarily when

necessary and may be subject to call back during emergency conditions. May be required to work on shifts other

then those which originally hired.

I

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran