Front Desk Coordinator

Description We are opening a position for a Front Desk Coordinator in the Investment Management industry in Seattle, Washington. The role involves a series of administrative responsibilities, customer service tasks, and office management duties in a bustling work environment. This short-term contract presents an engaging opportunity for individuals with a knack for organization and a flair for interpersonal communication.

Key responsibilities

• Serve as the first point of contact, greeting guests and answering/directing phone calls.

• Keep a pulse on daily office activities, ensuring smooth operations.

• Uphold cleanliness and organization in all common areas, including kitchens, corridors, and conference rooms.

• Manage set-up and clean-up of office meals.

• Oversee inventory and stocking of office supplies and snacks.

• Sort and distribute incoming mail and packages efficiently.

• Submit maintenance requests to the building as needed.

• Assist with ad-hoc projects as directed by various departments.

• Utilize Microsoft Excel, Outlook, and Word for various administrative tasks.

• Coordinate logistics for high profile events to ensure their successful execution. Requirements - Prior experience in Administrative Assistance is essential

• Proficiency in Answering Multi-Line Phone System is required

• Experience in Concierge Services is highly desirable

• Strong Customer Service skills are a must

• Proficiency in Data Entry is necessary

• Excellent Interpersonal Skills are required

• Knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word is necessary

• Experience in Organizing Files is important

• Experience in managing High Profile Events is a plus

• Knowledge of Adequate Inventory management is required

• Experience in handling Daily Mail is necessary

• Ability to work with Account Executives is highly desired

• Experience in coordinating logistics is essential.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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