Front Desk/Administrative Assistant - Office & Admin Specialist Intermediate

Working Title: Front Desk/Administrative Assistant

Job Class: Office and Administrative Specialist, Intermediate

Agency: Public Utilities Commission

• Job ID : 82919

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 01/01/2025

• Closing Date : 01/13/2025

• Hiring Agency/Seniority Unit : Public Utilities Commission / AFSCME

• Division/Unit : Administrative Services

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Administrative

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (~~~/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is located at the Public Utilities Commission office in St. Paul and is not available for teleworking. The hours for this role will be Monday - Friday, 8:00 am-4:30 pm.

Description: This position exists to facilitate the objectives of the Minnesota Public Utilities Commission (PUC) by serving the first point of contact at our front desk, assisting visitors with inquiries, and managing hearing room traffic. Equally relevant duties are coordinating large outgoing mailings of formal orders, notices and rulemaking documents, providing general administrative support, maintaining service lists, providing timely eFiling, mailings and Certificates of Service.

Minimum Qualifications

• Knowledge of English sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.

• Organizational and communication skills sufficient to prepare correspondence, reports and information packets.

• Human relations skills sufficient to develop and maintain professional working relationships, manage multiple projects, and work collaboratively to meet goals, timelines and quality standards.

• Skills in database management sufficient to create, format, edit, print and save a variety of documents, including emails, memos and reports.

• Strong organizational and problem-solving skills.

• Problem solving skills and demonstrated ability to work independently by handling, prioritizing and completing a variety of tasks.

• Computer skills including knowledge of Microsoft Office Suite Software, Excel, and Internet search tools.

Preferred Qualifications

• Two (2) years or more of general office experience.

• Prior government, regulatory, or industry experience.

• Demonstrated ability to maintain confidentiality and handle sensitive information.

• Knowledge of and experience with FileMaker Pro; eFiling systems, Adobe Acrobat Pro and E-Dockets.

• Experience working with people of diverse backgrounds and marginalized communities.

Additional Requirements

This position requires successful completion of a background and reference check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ~~~ or email ~~~ . Please indicate what assistance is needed.