Fraser Villa - Staffing Coordinator - Full Time

Employment Type:

Full time

Shift:

Day Shift

Description:

The primary purpose of your job position is to develop a routine schedule for the nursing department or other departments as assigned, replacing last minute absences, changes due to vacation, LOA, changes in census, etc. Maintain absence reporting and payroll processing for nursing staff. Assists the HR Department with filing, tracking, reporting, payroll, maintaining personnel files and providing clerical support to the Human Resource Director or other departments as assigned.

ESSENTIAL FUNCTIONS

• Prepares a schedule for all nursing staff and other departments as assigned. Assists in scheduling staff for mandatory inservices.

• Handles call-in's, replacing staff as necessary.

• Posts schedule in accordance with policies and procedures.

• Makes changes in schedule on the floor, based upon census & resident need.

• Ensures that daily staffing levels are in compliance with state minimum regulations and sanctuary budgeted PPD hours. Report daily to the Director of Nursing/HR Director/Designee.

• Monitors absences and tardiness. Notifies Director of Nursing/HR Director/Designee when discipline is needed.

• Responsible for daily staffing report and overtime justification report. Totals time records daily and processes time records for nursing department each pay period.

• Enters exception reports daily, may transmit payroll as needed to home office.

• Maintains current confidential associate telephone number list.

• Data input into various computer systems and run appropriate reports.

• As assigned assists in implementing the day-to-day policies and procedures governing the payroll functions. Assist associates in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.

• Provides clerical support as requested by the Director of HR including but not limited to creating personnel files, filing of paperwork, data entry, etc. Attends department meetings and committees as required.

• Maintain a neat and organized work area and files.

• Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed.

• Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.

MINIMUM QUALIFACTIONS

• High School Diploma or equivalent.

• One (1) to three (3) years previous scheduling experience preferred.

• Basic knowledge of medical terminology and nursing practice is preferred

• Previous experience working in long-term care or with the geriatric population preferred

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran