Finance and Accounting Professional

Finance and Accounting Professional

Requisition Number: 60354

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 20-Nov-2024

Date Posted:

Job Summary

The Department of Applied Mathematics is encouraging applications for The Finance and Accounting Professional position! This role performs a wide variety of financial duties and provides accounting and HR support for faculty, staff, students, and research personnel. This position reviews, analyzes, interprets, and reports on expenditures for research grants, contracts, and other fund accounts. This position ensures compliance with APPM principles along with federal, state, and University policies through audit and analysis of financial transactions and records; interpretation of different financial reports; expenditure projection reports, and grant documents.

Additionally, this position is the personnel/ payroll liaison for students in the department and facilitates the hiring process for undergraduate and graduate students.

This position is responsible for reviewing and submitting Standing Purchase Orders with other Universities and/or institutions to the PSC for processing. This position also provides administrative support to students, staff, and faculty regarding travel policies/procedures and determines if travel expenses are appropriate per federal, state, university, and PSC policies, including sensitive expenditures and project-specific rules.

This position helps to create and recommend improved departmental processes and ensures compliance with fiscal regulations and policies for increased departmental productivity and sustainability. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Applied Mathematics has its origins in the turn of the 20th century and evolved out of the Department of Engineering Mathematics. The department instructs thousands of students and has a major research presence in computational and physical/biological mathematics and the statistical sciences. The faculty is composed of 21 tenured or tenure track faculty and nine full-time instructors. In addition, the department is home to more than 90 graduate students including approximately 45 teaching assistants, about 160 applied math majors, 130 statistics and data science majors, 100 minors, and a thriving accelerated Bachelor's/Master's 5-year program.

What Your Key Responsibilities Will Be

Manage Grant, Contract, and Fund Accounts:

• Monitor activities in research and general funds and independently analyze the needs of the individual project and program accounts to best support Principal Investigators.

• Use professional judgment to identify the most appropriate methods of financial disbursement of funds, ensuring compliance with APPM policies along with federal, state, and University regulations and policies.

• Monitor expenditures and provide post-award management support.

• Reconcile financial records and statements for accuracy.

• Work with other departments including the College of Arts and Sciences, Office of Contracts and Grants (OCG), Campus Controllers Office, Research and Innovation Office, Procurement Service Center, and other campus organizations when researching complex problems.

• Devise, implement, or revise internal accounting procedures based on project, contract, or grant needs.

• Review new and existing award funding and work with the PI to resolve discrepancies between proposed and actual funding.

• Assists PI and OCG with the grant close-out process ensuring all expenditures are within the scope of budget allowed on the project "HR/Time Collection"

• Enters biweekly and monthly time collection for department employees.

• Determines the best position hire type for student appointments and enters into HCM.

• Updates position and funding data as necessary.

• Is responsible for hiring paperwork for student assistants.

• Enters graduate appointments in HCM for AY year appointments only.

• Audits biweekly/monthly payroll registers, funding suspense, and end-of-appointment reports to ensure correct payment to employees and expenses are processed on the correct speedtypes.

• Researches HR problems and fixes in HCM or works with the HRSC for correction/updates.

• Communicates ongoing payroll target dates for biweekly payroll processes.

Lead Departmental Purchasing:

• Advises department personnel on current University procurement policies.

• Confirms proper form PO, SPO, PV, sole source is used in relation to federal, state, and University regulations and policies.

• Determines whether purchase request is appropriate and within the scope/budget of the project when using sponsored project funds. Verifies available funds for purchases.

• Reviews vendor invoices and approves and submits for payment.

• Investigates and resolves complex problems related to the receipt of goods and services.

• Helps with sole-source justifications and price-cost analysis.

• Updates existing POs when necessary.

Travel Authorizations, Travel Reimbursements:

• Establishes and communicates APPM procedures for travel.

• Coordinates that travel authorizations are approved and in place.

• Creates all travel-related reimbursements.

• Applies currency converter for foreign travel reimbursements.

• Maintains all travel-related documents for the department in Concur.

• Assists departmental travelers with travel advances.

Property Accounting System:

• Serves as backup to the property accounting manager for APPM.

• Maintains records, tracks, and attaches property tags.

• Maintains spreadsheets of computers purchased, tracks locations of computers, and updates physical inventory of equipment.

• Maintains records of equipment surpluses.

What You Should Know

This is a hybrid position requiring on-campus workdays weekly.

What We Can Offer

The annual salary for this full-time position is $56,000.

Benefits

The University of Colorado offers excellent benefits (~~~) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (~~~) .

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What We Require

• Bachelor's Degree from an accredited college or university with major work in accounting, business administration, finance, human resources, or another closely related field.

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. 1+ years of experience in accounting, financial management, and/or human resources.

What You Will Need

• Excellent customer service.

• Excellent written and oral communication.

• Strong analytical, problem-solving, and interpersonal problem-solving skills.

• A high degree of professionalism and ability to maintain confidentiality.

• Ability to work effectively, in a working environment with multiple interruptions.

• Ability to establish and maintain positive and cooperative working relationships.

• Ability to work independently and as a member of the team.

• Organizational skills and ability to manage multiple complex priorities.

• Proficiency in working with Microsoft Suite, Word, and Excel.

• Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise to develop possible solutions and initiate related action with little close supervision.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time. Please apply by November 20 , 2024 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (~~~/)

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.