Farmed and Feral Species Office and Administrative Specialist - Office & Admin Specialist Int

Working Title: Farmed and Feral Species Office and Administrative Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: MN Department of Natural Resources

• Job ID : 82606

• Location : St. Paul; Brainerd

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 12/18/2024

• Closing Date : 12/31/2024

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Fish and Wildlife

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/ American Federation of State, County, and Municipal Employees / AFSCME

• Work Area : St. Paul Region or Brainerd Area

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (~~~/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The DNR is currently seeking to fill a full-time, Farmed Deer Administrative Specialist Intermediate position. The selected candidate will have the option to report to one of the following locations: Brainerd or St. Paul, MN. Specific location will be determined at time of selection.

This position exists to provide administrative support for the Farmed Deer Program (FDP) by maintaining program records, written materials and reports using general knowledge of program operations and procedures for farmed white-tailed deer (WTD). The person in this position is required to review and write general correspondence and answer the dedicated phone line for this program, to respond to field staff, producers or the general public with questions and concerns about the FDP. This position will also perform administrative, fiscal, customer service, and other clerical support services within FAW Population and Regulations Program, including support for oversight of other game and fur farms.

Responsibilities include but are not limited to

• Perform office management and administrative support functions so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely and responsibly in accordance with State and DNR policies and procedures. Respond to questions or provide information as needed to clientele or co-workers including explaining procedures for data entry or program requirements. Forward program problems or issues identified to supervisor.

• Support budget management and the purchasing process so that financial obligations are met in a timely manner and in compliance with State, Federal, and DNR policies and procedures. Gathers, verifies, and summarizes data for fiscal and administrative reports. Provides technical advice to office staff. Schedules, trains, and gives technical guidance to co-workers.

• Process and archive electronic and physical files in accordance with State and Federal retention guidelines. Maintain thorough knowledge of data-entry and result retrieval with department and division database programs.

• Fully support and contribute to the successful operation of the Populations and Regulations Program, within the Division of Fish and Wildlife and the Department of Natural Resources in a professional manner. As needed, provide specific program support, and contribute to special projects as assigned.

This position may be eligible to telework. If approved, the employee would be required to complete a telework agreement. This position will require reporting to the primary work location occasionally for meetings, training, onboarding, business needs, and as needed by the supervisor.

Minimum Qualifications

• Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.

• Organizational skills sufficient to be able to prioritize work responsibilities, manage time, meetings, project timelines, and other quarterly and annual obligations.

• Ability to communicate a correct interpretation of reports to division/program supervisors and officers.

• Knowledge of computer programs such as Microsoft Office or similar data entry systems. (Excel, Word, Access, SWIFT, CODA, Outlook, etc.)

• Ability to communicate effectively and professionally both verbally and written with internal and external customers.

• Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

• Word processing skills sufficient to be able to compose, format, and type scientific reports, letters, memos, permits, and forms so they meet established format requirements.

Preferred Qualifications

• One (1) year of administrative support experience.

• Knowledge of the state budgeting system and process, DNR rules and regulations, policies, and processes governing the purchasing guidelines and expenditures of the division for preparing purchase orders and responding to questions or resolving problems related to purchasing.

• Knowledge of the Statewide Integrated Financial Tool (SWIFT) system.

• Knowledge of the Human Resources SEMA4 system and union contracts/plans sufficient to review payroll and employee business expenses.

• Knowledge on proper procedures and forms required by the Division of Fish and Wildlife, other divisions, bureaus, and state agencies.

• Ability to gain a thorough and comprehensive knowledge of CoreOne software used to manage the Farmed Deer Program and WTD (White-Tailed Deer) producer information.

• Knowledge of the Farmed Deer Program.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ~~~ or email ~~~ . Please indicate what assistance is needed.