Facilities Coordinator

Description We are in search of a Facilities Coordinator to join our team located in Toms River, New Jersey. This role centers around Facilities Management, with a focus on maintaining a smooth and efficient working environment. As a Facilities Coordinator, you will be expected to handle a variety of tasks, from managing office supplies to coordinating with building management and janitorial staff. This position offers a long-term contract employment opportunity.

Responsibilities

• Overseeing and managing the upkeep of office supplies, including checking the status of coffee machines

• Conducting regular inspections of the office space to ensure it's well-maintained and functioning as per the outlined standards

• Accurately processing work orders and purchase orders

• Responding promptly and efficiently to all incoming items that need attention

• Coordinating effectively with building management and janitorial staff as required

• Ensuring a high level of customer service by addressing inquiries or complaints from clients or co-workers

• Maintaining accurate records, including work orders, proposals, and department files

• Collaborating with vendors, including training them on work order and billing procedures

• Processing invoices and ensuring correct cost center coding

• Ensuring timely and quality service delivery to clients, following up to ensure customer satisfaction

• Utilizing Microsoft Office and other PC systems for work order system, email, and training

• Assisting with process and procedure training as needed Requirements - Demonstrated experience in Facilities Management

• Proficiency in using Microsoft Office Suites

• Ability to perform Ad Hoc Financial tasks

• Experience in handling Invoice Review and Billing processes

• Strong background in Customer Service for ensuring Customer Satisfaction

• Capacity to deal with Complaints and Resolve Issues in accordance with Company Policy

• Excellent knowledge of Principles related to Facilities Management

• Experience working with Vendors and managing Paperwork

• Proficiency in Check Processing and coding

• Good understanding of PC OS

• Ability to create and manage Work Orders

• Strong Analytical Skills

• Excellent Training skills, capable of instructing others on Procedures and use of Machinery

• Commitment to delivering Quality Service

• Familiarity with the tool 'About Time' would be advantageous TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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