Executive Assistant

Description

We are offering a long-term contract to hire employment opportunity for an Executive Assistant in York, Maine. This role largely revolves around supporting high net worth individuals and families with personal finances in a hybrid work environment.

Hybrid- 20 hours onsite, 20 hours work remote.

The Executive Assistant will be expected to manage various administrative tasks and maintain confidentiality.

Responsibilities

• Manage and maintain executive schedules, appointments and travel arrangements.

• Coordinate and facilitate communication including taking calls, responding to emails and interfacing with clients.

• Prepare and edit correspondence, communications, presentations and other documents.

• Conduct research, collect and analyze data to prepare reports and documents.

• Maintain office systems, including data management and filing.

• Monitor, screen, respond to and distribute incoming communications.

• Maintain client confidentiality and protect operations by keeping information confidential.

• Utilize CRM software for customer relationship management.

Requirements

• Proven experience as an executive assistant or similar administrative role

• Proficiency in CRM software

• Healthcare background Preferred.

• Exceptional skills in calendar management

• Outstanding written and verbal communication skills

• Ability to efficiently coordinate and manage conference calls

• Proficient in drafting professional correspondence

• Basic knowledge of bookkeeping

• Experience with family office management

• Strong understanding of the importance of confidentiality

• Strong organizational skills and attention to detail

• Ability to multitask and prioritize tasks effectively

• Proficient in Microsoft Office Suite

• Strong problem-solving skills

• Ability to work well under pressure.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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