ThermoFisher Scientific • Waltham, MA 02454
Job #2748705995
Work Schedule
First Shift (Days)
Environmental Conditions
Office
Job Description
As an Executive Assistant, you'll be at the center of fast-paced activity, using your stellar office and project management skills to support the HR Regions team, VPHR, APAC/LATAM, VPHR, EMEA, VPHR, US & Canada.
What Will You Do?
Ensure team of VP's are organized through planful scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi city travel
Skilled and experienced working with colleagues based across different geographic regions with strong cultural awareness and ability to balance multiple time zones
Develop an understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests
Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities
Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation
Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving
Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers
Use the full suite of Microsoft Office products to prepare high-quality correspondence, reports, and presentations
Manage expense reporting, process vendor invoices, and support annual budget processes
Attend meetings and prepare minutes as requested
Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business
Maintain confidential files and records
Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation, or other special circumstances
Occasional travel coordination support after hours and on weekends
How Will You Get Here?
High school diploma
5+ years of executive assistant experience in a professional office environment, large organization preferred
Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions
Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines
Excellent written and verbal communication skills. Infallible proof reading and spelling
Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" attitude
Extensive international travel management with VISA administration experience
Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio
Experience with Concur or other expense systems helpful.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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