Executive Assistant To CEO

Job Title: Executive Assistant

Job Description

The Executive Assistant will provide primary and critical support to the efficient and effective operations of the Office of the CEO. This role represents the CEO, maintaining a strategic understanding of company priorities, and ensuring the CEO's time is optimally used. This role requires navigating and engaging with a wide array of contacts, ensuring issues are escalated appropriately, delegated correctly, or resolved independently. The Executive Assistant must maintain the highest levels of trust, loyalty, confidentiality, and discretion.

Responsibilities

• Time Management Optimization: Maintain a comprehensive understanding of the CEO's schedule, ensuring events optimize the CEO's time and include preparation and downtime.

• Initial Contact Point: Develop relationships across a broad network of stakeholders and act as the first point of contact for scheduling with the CEO.

• Daily Schedule Management: Protect and align the CEO's schedule with priorities and criticality.

• Travel Coordination: Ensure seamless travel experiences, anticipating the CEO's needs for event preparation and future scheduling.

• Preparation and Context: Ensure the CEO is effectively prepared for scheduled events by preparing materials and summaries.

• Leadership Team Coordination: Coordinate the CEO and Executive Leadership Team (ELT) management routines and streamline management operations.

• Administrative Assistance: Assist with meeting coordination, event planning, business expenses, and other administrative duties.

• CEO Messaging/Communications Advisor: Provide quality assurance for the CEO's communications, presentations, and talking points.

• Stakeholder/Network Management: Support the CEO in establishing and maintaining strong relationships across a broad network of internal and external contacts.

• Proactive Problem Resolution: Identify and resolve issues independently to support the CEO's plans.

• Safety: Promote and adhere to the company's Safety Manual and report all safety concerns.

• Compliance: Maintain knowledge of and comply with all company policies, procedures, and applicable laws.

• Communication: Review and apply corporate and team-specific communications.

• Continuous Improvement: Identify and apply improvement opportunities related to work practices and tools.

• Fiscal Accountability: Adhere to budget and expense policies and care for corporate property, tools, and equipment.

• Cross Functional Working Relationships: Work collaboratively with peers and other work groups, promoting positive working relationships.

Essential Skills

• High School diploma/GED

• At least two (2) years of administrative experience at the executive level

• Excellent interpersonal, verbal, and written communication skills

• High degree of confidentiality

• Tact and sensitivity in communication

• Proficiency with Outlook, Word, PowerPoint, Excel, HR, and expense-reporting systems

• Ability to work independently with a sense of urgency

• Exceptional organizational skills, problem-solving skills, and flexibility in changing priorities

Additional Skills & Qualifications

• Two to Five years of administrative experience at the executive level

• Bachelor's degree

• Board material processing experience

• Familiarity with general budget procedures

• Working knowledge of or familiarity with Asset Suite, PeopleSoft, Microsoft Productivity Tools

• Basic knowledge of accounting principles related to vendor payments and contracts

Work Environment

The work environment is reserved and professional. The team consists of five members, including union EAs supporting VPs and the CEO EA. The position primarily requires in-office work from 7-4, with occasional remote work. The culture values long-term commitment, with most people having been with the company for years. The dress code is business professional, adhering to a 'dress for your day' policy. The company values passion to serve, community honor, and care for each other, with a mission to provide affordable, reliable, and environmentally sensitive energy services.

Pay and Benefits

The pay range for this position is $100000.00 - $114000.00

Benefits:Sick time and vacation time Sick time is earned (2 weeks) Vacation time (40, 104 hrs or 156 hrs) this is negotiated

OPPD does not offer bonuses.

Insurance plans effective the first day of employment ** SEE Megan for full benefits list Dental Vision 401k and a 4k match Pension plan

Workplace Type

This is a hybrid position in Omaha,NE.

Application Deadline

This position will be accepting applications until Jan 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.