Executive Assistant - Temporary position with State of NM

ATA Services, Inc. is currently seeking to hire an experienced Executive Assistant to work on a temporary assignment with the State of New Mexico – Early Childhood Education and Care Department. This job is expected to last 2 months.

• Pay Rate: $25.00 per hour with weekly pay
• Start Date: ASAP
• Assignment duration: 3-months
• Schedule: 8am – 5pm or 7:30am – 4:30pm, Monday through Friday.
• Location: Santa Fe, NM – in-office NOT REMOTE

Essential functions:

• Perform highly responsible, confidential and complex administrative and clerical duties in support of the Department’s executive team (Director, Deputy Directors, Fiscal Manager).
• Maintain a calendar of activities, meetings and various events for the Department’s executive team; schedule meetings and coordinate activities with other City divisions and departments, the public and outside agencies; make travel arrangements as required.
• Screen office and telephone callers; respond to complaints and requests for information.
• Coordinate the preparation of various reports, memoranda and correspondence of a technical or confidential nature.
• Oversee and coordinate activities related to the development and administration of the department annual budget; monitor expenditures; implement adjustments.
• Serve as liaison for the Department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues.
• Review, research and summarize a variety of fiscal, statistical and administrative information including department payroll; prepare related reports and correspondence.
• Attend meetings and serve as recording secretary as assigned; distribute information to appropriate staff as necessary.

Preferred knowledge and experience:

• Three (3) years of experience in as an Executive Assistant
• One (1) year of supervisory or lead experience
• Microsoft Outlook, Excel, Word, and PowerPoint
• Business letter writing and basic report preparation

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.