Executive Assistant PPMC - Full-Time

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

• Provides executive support to entity Executive Officer team at Penn Presbyterian Medical Center. The incumbent is responsible for supporting executive leadership goals and strategic hospital and Health System programs. This support includes administrative and project coordination, communications, and event management. Key competencies include: building relationships and exceeding client and management expectations at all levels of the organization; providing high-level support by preparing reports, presentations, handling information requests, scheduling needs, managing confidential information and other needs asrequired; demonstrating the ability to work with some degree of autonomy, while also interacting and functioning as part of theHospital Administrative support team. The Executive Assistant to Penn Presbyterian Medical Center Executive team is responsible for a variety of functions necessary for the general operations and support of the executive office. They must be able to work independently on projects and requires the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.

Responsibilities

• Coordinates all calendar scheduling. Ensures all logistics are complete. Provides background material/documentation formeetings.

• Reviews all correspondence and documents received

• prioritizes or distributes as appropriate.

• Conducts research and provides administrative support for special projects, prepares data and provides follow-up.

• Attends and facilitates meetings to include recording meeting minutes as requested by the executive team and participates on committees as requested

• Draft and edit, PowerPoint presentations, scripts, talking points, leadership messages and other communications as directedby the Executive.

• Collects and compiles data, and other materials for reports, budgets, correspondence, charts, etc.

• collates and assembles reports and documents.

• Plan, edit and write content for a variety of internal communications mediums, such as a staff intranet, newsletters orregular email bulletin.

• Makes travel arrangements and prepares travel advance and expense reports, reconciles travel documents.

• Demonstrate a high degree of confidentiality, trust, and good stewardship of highly confidential and sensitive information.

Education or Equivalent Experience

Required

• High School Diploma/GED

• 5+ Years Experience Supporting C-Level Executives, preferably in a non-profit organization

Preferred

• Bachelor of Arts or Science and 2+ years experience supporting C-Level Executives, preferably in a non-profit organization

• Associate's Degree and 3+ years experience supporting C-Level Executives, preferably in a non-profit organization

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 236169