Executive Assistant

Executive Assistant Job Description:

The Executive Assistant duties and responsibilities are to ensure the CEO needs are met in a timely and confidential manner. She/he will be responsible for performing a variety of administrative duties. The ideal candidate is highly self-motivated, professional, detailed, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This position will report directly to the CEO.

Executive Assistant Essential Duties:

· Maintain CEO’s appointment schedules by planning and scheduling meetings, conference, and travel.

· Arrange corporate events (internal and external) in their entireties (finding venues, budgeting, finding vendors, creating schedules, etc.)

· Coordinate all travel arrangements, preparing itineraries and planning logistics.

· Maintain an extremely organized filing system of paper and electronic documents

· Coordinate executive communications, including taking calls, responding to emails, and interfacing the customers.

· Attend, register, and prepare for tradeshows and conferences.

· Perform light bookkeeping activities.

· Attend networking events during and after business hours.

Executive Assistant Requirements:

· Excellent written and verbal communication skills.

· Confidentiality is a critical role for this position.

· Excellent organizational skills.

· Competency in Microsoft applications.

· Excellent time management skills.

· Ability to be resourceful and proactive when issues arise.

· Ability to multi-task in a fast-paced environment.

· Proficiency in collaboration.

· Very strong attention to detail.

· Exceptional interpersonal skills and ability to build relationships.

· Bachelor degree preferred.

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