Executive Assistant

Description

We have an opening for an Executive Assistant with our client in Kenner, Louisiana. In this position, you will be accountable for supporting top-tier executives, managing schedules, and coordinating company-wide events. You will be essential in maintaining a high level of detail orientation and confidentiality while handling diverse tasks under pressure. This is a short-term contract to full time employment opportunity.

Responsibilities

• Support top executives by managing schedules, preparing for meetings, and arranging travel, including detail oriented and personal engagements

• Handle a wide array of administrative tasks independently; take the initiative to manage projects, information, and people through to conclusion with minimal supervision

• Reconcile expense reports and manage reimbursement procedures for the Executive Team

• Prepare comprehensive reports and special projects, which may involve data collection, coordination, final copy preparation, and distribution

• Establish positive and strategic relationships at all levels of the organization

• Use discretion, judgment, and understanding of the organization to facilitate key activities while maintaining confidentiality

• Respond to all correspondence in a timely manner; you may be required to monitor executive emails and respond on their behalf

• Maintain accurate databases, contact records, and customer information; includes organizing and maintaining documents, data entry, and answering multiple phone lines with detail orientation

• Coordinate large company functions and other events

Requirements

• Proficiency in using Concur for managing expenses and travel plans

• Experience in using CRM software for customer relationship management

• Ability to manage calendars effectively, ensuring smooth workflow and minimal scheduling conflicts

• Excellent communication skills, both written and verbal, to liaise with various stakeholders

• Comfortable in setting up and managing conference calls, including coordinating with different time zones

• Skilled in handling detail-oriented correspondence, ensuring prompt and appropriate responses

• Experience in calendaring, including arranging and scheduling meetings

• Ability to coordinate travel arrangements efficiently, including flights, accommodations, and local transport

• Proficiency in composing correspondence, including emails, memos, and reports, ensuring they are clear, concise, and detail-oriented

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today!

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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