Executive Assistant II

UPMC Magee-Womens Hospital is seeking a Full Time Executive Assistant II to support the Magee Administration department!

This position will work daylight hours Monday through Friday. Hours are subject to change based on business needs.

The Executive Assistant II provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

• High school diploma or equivalent

• 8 years experience in an increasingly responsible administrative support role

o 5+ years experience with support at the executive level

• Excellent calendar management skills, including the coordination of complex executive meetings

• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

• Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran