Executive Assistant, Global Recruiting

Summary:

Meta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Required Skills:

Executive Assistant, Global Recruiting Responsibilities:

1. Perform administrative tasks including: complex calendar management for meetings and efficient time investment

2. Manage team meeting schedule, structure, agenda and follow-up

3. Project manage all logistics for team off-sites, team meetings, structure, agenda and follow-up

4. Project manage the preparation of presentations and briefs for meetings as well as the communication strategy for the leader and organization

5. Maintain confidentiality and handle sensitive information with discretion

6. Excellent communication skills and ability to build strong relationships with internal and external stakeholders

7. Coordinate internal and external meetings

8. Manage complex calendar set-up and movement

9. Prepare expense reports and purchase requisitions

10. Coordinate both domestic and international travel arrangements

11. Organize space planning, strategic offsite events and team all-hands meetings

12. Build cross-functional relationships between departments

13. Partner closely with organizations lead admins

14. Communicate key organization and company updates to admins and cross-functional partners

15. General office duties as needed

Minimum Qualifications:

Minimum Qualifications

1. 5+ years of relevant experience providing administrative support to 1 or more executives

2. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

3. 5+ years of relevant calendar management and expense report management experience for 1 or more executives

4. Experience prioritizing multiple projects

5. Experience with Microsoft Office Suite and Google Suite

Preferred Qualifications:

Preferred Qualifications

1. BA/BS

2. Experience working independently and as part of a team

3. Experience with space management and planning

4. Experience managing multiple projects

5. Experience adapting to changing priorities and deadlines

6. Experience with project management for complex projects

7. Experience handling confidential information

8. Experience planning off-site events

Public Compensation:

$47.16/hour to $67.50/hour + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at ~~~.