Executive Assistant - Full Time

POSITION SUMMARY:

Responsibilities for the Executive Assistant include, but are not limited to:

• Coordinate provider credentialing applications for third-party payer contracts, including Medicare/Medicaid.
• Providing support for other special projects as required.
• Provide administrative/secretarial support to for the CVH Clinic division and performs diversified administrative and secretarial functions.

POSITION REQUIREMENTS:

• High School Diploma or equivalent education/experience.

• Five years executive level support.
• Minimum 2-3 years office experience, preferably in healthcare setting.
• Typing and computer literacy including creation of spreadsheets.
• Reading and writing skills, organizing and filing, professional phone etiquette.
• Communicate effectively in English.

POSITION ESSENTIAL FUNCTIONS:

• Re-credentials physician with all previously contracted insurance companies.
• Assures that all provider IDs are current and linked to billing company and current location,
• Credentials physicians for new insurance contracts.
• Updates insurance contracts for new locations.
• Provides updated spreadsheet identifying contracted insurance companies.
• Reviews insurance contracts at renewal date.
• Maintain contract and credentialing matrix to ensure physicians remain active.
• Uses payor portals, CAQH and additional credentialing software to assist in keeping provider information current.

• Provider and Facility Credentials: maintain files and spreadsheet to coordinate all provider credentialing for payor contracts. Track and process payments for provider/facility licenses, malpractice, DEA, etc.
• Assist provider and office supervisors and managers with above-referenced renewals and licensures.

• Provide support to create staffing schedules and provider schedules.
• Builds, maintains and verifies provider schedule in Epic.
• Assists with review of time off requests and obtaining coverage.
• Assists director/managers/supervisors with month end reports and various reports throughout the month.
• Assists director/managers/supervisors with confidential files and general filing.
• Provides general clerical and administrative support to director/managers/supervisors.
• Calculates, maintains and prepares daily/monthly/quarterly spreadsheets and graphs for clinic wide performance and financial data.
• Monitor, report and submit Meaningful Use and ACO data for attestations.
• Available as a Notary Public for patients and staff.
• Records meeting minutes to maintain an accurate record of decisions.

• Initiates telephone calls, emails, and memos to insurance companies, physician offices, physicians and administration in order to fulfill duties.
• Returns calls in a timely manner.
• Exercises judgment as to the urgency and nature of the call and ensures that all problems are handled or passed to the appropriate supervisor in a timely manner.

BENEFITS: If you are scheduled to work part-time at least 20 hours per week and full-time at least 32 hours per week, you are eligible for benefits on the first day of the month following 30 days of employment.

• NO STATE INCOME TAX
• Hometown Health Medical, EyeMed Vision, Guardian Dental and Flexible Spending Account.
• Vanguard 401(k) with match.
• Employer paid Care Flight Membership for your household (full-time employees) (A Division of REMSA).
• Employer Paid Basic Life and AD&D insurance.
• Unum Supplemental Insurance (Critical Illness, Accident, Short Term & Long Term Disability).
• Earned Time Off, Sick Leave and Paid Holidays.
• Nevada 529 College Fund.
• Unum Employee Assistance Program.
• Employer paid Credit monitoring and Identity Theft Program through CyberScout.
• Tuition Reimbursement, Clinical Ladder* & HRSA Loan Repayment Program* (*for qualifying positions).
• Priority Childcare Enrollment with the Boys and Girls Club of Western NV for ages 9 months+.
• Paid Volunteer Hours for staff to help in the community.
• and More...