Executive Assistant

Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.

Our Heart At Work Behaviors support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.

Position Summary

This is an exciting opportunity to provide executive administrative support to CVS Health. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. The candidate must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands.

Responsibilities:

• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.

• Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule; accordingly, demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.

• Review daily meeting details to ensure agenda, time-zone sensitivity, pre-read, and briefing are included, and required participants have accepted at least 48 hours in advance.

• Effectively manage travel plan and logistics, become familiar with executive travel preferences, and execute accordingly. Plan ahead to book flights, hotel accommodations, ground transportation, and arrange meals, etc. Coordinate travel plans with other leaders/support teams as needed. Monitor travel and anticipate changes needed based on delays or other factors.

• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner

• Provide smooth communication; demonstrate leadership to maintain credibility, trust, confidentiality, and support with senior management staff. Proactively sharing enterprise updates across the organization.

• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.

• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.

• Manage special projects as designated and assist other department members as necessary.

• Perform other duties as assigned and assist with special projects as needed.

• Organizational Alignment & Relationship Building: Actively participate in CVS Health's cross-functional network for Executive Administrative Assistants and be a vibrant participant and value to the community of EAs. Helping to support the community of World-Class EAs by onboard and mentor new EAs and sharing your skill and talents as a back-fill when peers go on holiday.

? Required Qualifications:

• 5+ years' experience in an administrative environment with Executive Assistant (EA) or equivalent experience supporting senior level colleagues and their departments, with expertise in the Microsoft Office Suite.

Preferred qualifications:

• Prior experience supporting CVS executives or executives in a Fortune 10 company.

• Previous experience maintaining executive's phone, calendar, work, and travel schedules using Microsoft Outlook.

• Strong interpersonal skills, including a professional phone manner and in-person presence.

• Ability to work with and maintain confidential information.

• Ability to understand priorities and adjust meetings and content appropriately.

• Ability to work independently.

• Ability to work collaboratively with other administrative assistants both inside and outside the company.

• Discretion maintaining highest level of trust and confidentiality with classified/sensitive information.

Education

• Bachelor's degree or equivalent experience (HS diploma + 4 years relevant experience)

Pay Range

The typical pay range for this role is

$22.59 - $49.04

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

In addition to your compensation, enjoy the rewards of an organization that puts our heart into caring for our colleagues and our communities. The Company offers a full range of medical, dental, and vision benefits. Eligible employees may enroll in the Company's 401(k) retirement savings plan, and an Employee Stock Purchase Plan is also available for eligible employees. The Company provides a fully-paid term life insurance plan to eligible employees, and short-term and long term disability benefits. CVS Health also offers numerous well-being programs, education assistance, free development courses, a CVS store discount, and discount programs with participating partners. As for time off, Company employees enjoy Paid Time Off ("PTO") or vacation pay, as well as paid holidays throughout the calendar year. Number of paid holidays, sick time and other time off are provided consistent with relevant state law and Company policies.

For more detailed information on available benefits, please visit Benefits | CVS Health (~~~)

We anticipate the application window for this opening will close on: 12/23/2024

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.