Executive Assistant

Description

We are in the search for an Executive Assistant to join our client's team situated in Carmel, Indiana. This role involves managing high-level administrative tasks for the executive team members. The successful candidate will be adept at schedule management, communication, and providing support to both direct and indirect business partners.

Responsibilities

• Serve as a liaison to the Board of Directors and senior management teams, prioritizing incoming requests from external customers and making decisions based on their importance.

• Independently manage communications, including reading, evaluating, responding, forwarding, or deleting as appropriate.

• Prepare presentations from concepts provided in either written or verbal form using suitable software packages.

• Handle special projects, initiatives, or responsibilities as assigned by business partners.

• Maintain a response time within 24 hours, providing clear communication such as acknowledging receipt of requests or confirming completion.

• Act as the main contact person in the area to build relationships and minimize disruptions for direct and indirect business partners.

• Manage the availability of business partners for proposed activities, meetings, events, etc., proactively identifying and resolving scheduling conflicts.

• Organize business partner's time and ensure they are adequately prepared for each day's activities.

• Coordinate travel details including hotel, ground/air transportation, meeting sites, participants, and itinerary for business partners.

• Handle email responses and requests for scheduling as needed by the team in an efficient and timely manner.

Requirements

• Minimum of 15 years of experience in Executive Administration is required

• Demonstrated proficiency in tasks and responsibilities at a high level

• Prior experience in providing administrative assistance to C-Suite Executives

• Skilled in managing and organizing calendars for senior management

• Must have experience in coordinating and planning travel arrangements

• Ability to handle confidential information with discretion

• Excellent communication and interpersonal skills

• High level of organizational skills and meticulous attention to detail

• Ability to work independently and as part of a team

• Strong problem-solving skills and the ability to make decisions under pressure

• Proficient in Microsoft Office Suite or similar software

• Bachelor's degree is preferred

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (~~~) .