Executive Assistant

Description

Robert Half is looking for an Executive Assistant to support a team of Director's for a company in downtown Baltimore, MD. This is a direct-hire position!

Overview of Responsibilities

• Provide high-level administrative support to the team, including managing schedules/calendars, organizing meetings, and handling correspondence.

• Handle travel arrangements and expense reports.

• Coordinate and prepare materials for presentations and reports.

• Attend meetings, take meeting minutes, and distribute to attendees.

• Assist in the preparation of sales forecasts and other financial documents.

• Facilitate communication between manager and the team, ensuring smooth workflow and information dissemination.

• Maintain and organize confidential files and records.

• Collaborate with other Executive Admins and Event Coords as needed.

• Assist with projects and perform other administrative duties as assigned.

Requirements

• Must have a minimum of 3+ years of experience as an Executive Assistant

• Proficiency in MS Outlook, MS PowerPoint, MS Word, and MS Excel is required.

• Demonstrated ability to coordinate meetings efficiently.

• Experience in preparing presentations for executive levels.

• Proven ability to manage special projects with attention to detail.

• Ability to handle travel arrangements and scheduling appointments effectively.

• Experience in managing expense reports is necessary.

• Familiarity with conference room setup and cleanup is required.

• Demonstrated ability in calendar management.

• Strong organizational skills and ability to prioritize tasks effectively.

• Excellent communication skills, both written and verbal.

• Ability to maintain confidentiality and handle sensitive information with discretion

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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