Robert Half • Avon, MN 56310
Job #2708978967
Description We are offering an opportunity for an Executive Assistant in the construction and contracting industry, located in Avon, Minnesota. This role focuses on providing top-tier technical, administrative, and efficiency support to leaders in the organization. This includes managing calendars, coordinating travel arrangements, compiling data for reports, and conducting research.
Anticipating the needs of leaders to assist with organization and preparation
Coordinating, prioritizing, and scheduling meetings and travel
Preparing and distributing reports, agendas, and materials for meetings
Maintaining databases and spreadsheet files
Attending meetings to take and distribute minutes, tracking progress and completion of action items
Coordinating travel arrangements including flights, lodging, and rental cars, and preparing itineraries
Responding to inquiries from internal and external customers in a positive and proactive manner
Establishing and maintaining strong interdepartmental and collaborative relationships
Preparing expense reports for leaders accurately and timely
Utilizing judgment to resolve difficult and non-routine situations with limited supervision
Accepting ownership of projects assigned and seeking out additional projects as capacity allows
Providing training and delegating/reviews the work of non-exempt colleagues with less experience
Using software such as Concur, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook for tasks such as calendar management, correspondence, and booking travel arrangements. Requirements - Minimum of 3 years of experience as an Executive Assistant in the Construction/Contractor industry
Proficiency in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook
Experience with Concur software for travel and expense management
Ability to manage calendars and scheduling for executives
Excellent written communication skills for drafting and managing correspondence
Experience in arranging and booking travel for executives
Ability to maintain confidentiality and handle sensitive information with discretion
Strong organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively
Strong problem-solving skills and ability to work independently
Excellent interpersonal skills for liaising with various departments and stakeholders
High level of professionalism and ability to represent the company with external parties
Willingness to work in a fast-paced, dynamic environment
Ability to adapt to changing priorities and needs of the business.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .
Robert Half • Saint Cloud, MN 56301 • 4 Days Ago
Robert Half • Becker, MN 55308 • Yesterday
Robert Half • Onamia, MN 56359 • 4 Days Ago
Dahl Consulting • Avon, MN 56310 • 10 Days Ago
Accura HealthCare • Sauk Rapids, MN 56379 • 10 Days Ago
City of St. Cloud, MN • Saint Cloud, MN 56372 • Today
Department Of The Treasury • Saint Cloud, MN 56372 • 6 Days Ago