Executive Administrative Assistant to President of Property Operations

Description:

Administrative Support

• Research, prioritize, and follow up on incoming issues and concerns addressed to the President,
• including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Edit and complete first drafts for written communications to external stake holders.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting, acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the department.
• Prioritize conflicting needs; handles matters expeditiously, proactively, often with deadline pressures.

Project Assistance

• Manage a variety of special projects for the President, many of which may have organizational impact.
• Follow-through on projects to successful completion.

Analytical Skills

• Strong analytical skills for problem-solving, decision-making, and data-driven insights.
• Ability to effectively interpret and leverage information to drive organizational success.
• Innovate solutions, and contribute to strategic initiatives.
• Use statistical and analytical tools (such as Excel, SPSS, or Tableau) to interpret and visualize data.
• Identify trends, correlations, and insights from large datasets.
• Apply quantitative and qualitative methods to analyze data and derive actionable recommendations.

Requirements:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

• Bachelor's degree preferred
• Strong work tenure: five to 10 years of experience supporting C-Level Executives
• Experience and interest in internal and external communications
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

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