Executive Administrative Assistant

Summary:

Meta is seeking an experienced Executive Administrative Partner to support a VP and a Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Required Skills:

Executive Administrative Assistant Responsibilities

1. Coordinate internal and external meetings

2. Manage complex calendar set-up and movement

3. Prepare expense reports and purchase requisitions

4. Coordinate both domestic and international travel arrangements

5. Organize space planning, strategic offsite events and team all-hands meetings

6. Build cross-functional relationships between departments

7. Partner closely with co-admin / lead admin

8. Communicate key organization and company updates to admins and cross-functional partners

9. Travel up to 25%

10. Project manage priority workstreams, manage deliverables, and coordinate and schedule follow-ups

11. Drive execution of projects for the leadership team

12. Availability to work PST core hours

Minimum Qualifications:

Minimum Qualifications

1. 5+ years of relevant experience providing administrative support to 1 or more executives

2. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

3. 5+ years of relevant calendar management and expense report management experience for 1 or more executives

4. Experience managing multiple projects under timelines, shifting priorities, and acting proactively

5. Experience with Microsoft Office and Google Suite

6. Experience successfully collaborating across their own team and with cross-functional partners

Preferred Qualifications:

Preferred Qualifications

1. BA/BS degree

2. Effective communication and critical thinking skills

3. Experience driving strategic projects and events at a senior level

4. Experience maintaining confidentiality and discretion in all partnerships

5. Experience mentoring and coaching admins, contributing the larger admin community, and bringing a "team-player" mentality

6. Experience supporting tech functions at a large scale tech company

Public Compensation:

$47.16/hour to $67.50/hour + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at ~~~.