Enrollment Processing Coordinator

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary

Florida Atlantic University is seeking an Enrollment Processing Coordinator. - Boca Raton, FL.

Summary of Responsibilities

• Oversees the export and upload of files to the university's document management system. Implements advanced quality control testing from Electronic Data Exchange (SPEEDE/FASTER). Where necessary, data enters transcripts and test scores, foreign and domestic. Ensures accuracy and integrity of data for internal/external reporting.

• Develop professional email correspondence and canned responses to communicate effectively with applicants, internal and external colleagues, and administrators (Registrar, University Advising, NACES Evaluation Agencies, etc.). Acts as a primary point of contact for complex issues.

• Prepares and analyzes detailed reports for transcripts, test scores, and other application materials. Utilizes data to identify trends and make recommendations for process improvements. Prepares data reports for FL BOG reports each term.

• Troubleshoots and resolves complex issues related to student information and the integrity of documents. Investigate and report suspected falsified credentials to the Director of Operations.

• Facilitates student workers' utilization of scanning and image capture technologies to streamline operational workflows and enhance efficiency.

• Attends regular training on using Slate CRM, OnBase Document Imaging and collaborates with IT and other departments on new technologies and processes.

• Interprets and applies SUS Articulation Coordinating Council (ACC) articulation rules when reviewing transfer credits, credit by exam, and clock hours as written in regulation. Ensures accurate and fair assessment of credits.

• Participates in team efforts for recruitment events, answers phones, supports the front lobby, and assists prospective students/families as needed.

• Perform other job-related responsibilities as assigned by the Director or Associate Director.

T he Department of Undergraduate Admissions at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perk s

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - ~~~

• Flexible work arrangement plans - ~~~

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).

• Paid Community Engagement Volunteer Service Day - ~~~

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at ~~~

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The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: ~~~/apartments

Minimum Qualifications

A bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required; or a master's degree from an accredited institution in an appropriate area of specialization required.

Excellent verbal and written communication skills.

Strong organizational skills and attention to detail.

Strong analytic and interpretation skills.

The ability to stay focused in a fast-paced environment, critically think and troubleshoot, as well as attention to detail are critical in this position.

The ability to craft professional email communication to follow up with applicants and co-workers is essential.

Salary

$20.52 per hour.

College or Department

Undergraduate Admissions

Location

Boca Raton

Work Days and Hours

Monday - Friday, 8am - 5pm. Occasional evenings and weekends required.

Application Deadline

2025-01-20

Special Instructions to Applicant

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact Human Resources at ~~~. For inquiries concerning employees, job applicants or other available accommodations, please email ~~~ or call the Office of Civil Rights and Title IX at ~~~.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: ~~~

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (~~~/) . To contact Recruitment Services, send an e-mail to ~~~.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call ~~~. For communication assistance, call 7-1-1.

Clery Act Information (~~~)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call ~~~. For communication assistance, call 7-1-1.