Director of Project Controls / HPM

Job Summary:

The HPM Director of Project Controls is responsible for the leadership and management of the Project Controls group and the services provided to internal and external clients. These services shall consist of a set of tools, processes and people skills that are used together to support project clients with delivering project/programs on schedule and within budget. The latest technologies will be employed to capture and analyze data, and to leverage this data by developing insightful trends and forecasts that informs decision-making and increases likelihood for success. Provides leadership and project controls expertise. Works closely with internal project managers, external clients, subconsultants, project stakeholders and regional leaders to successfully lead all aspects of project controls. Provides leadership, training and development and serves as a resource to project controls staff. Serves as a project controls resource for the company.

Establishes and manages a multi-skilled, interdisciplinary project controls staff capable of delivering an innovative set of services, including planning and scheduling, cost management, scope and change management, document control, risk management, data analytics, and reporting functions.

In this role you may be required to travel up to 40% of the time

Responsibilities:

• Planning, Risk Management, and Communication: Participate in early planning efforts to define the necessary level of project controls for each project/program and provide implementation plans for these processes and systems to be established in contract documents.

• Coordinate/assist with the implementation of a strategic and operational Risk Management process for projects/programs across the company.

• Provide weekly updates regarding the status of projects, initiatives, and staffing, and propose solutions and obtain approval and agreement from company leadership.

• Leverage the established data analytics program to analyze real-time data (structured and unstructured) against performance thresholds to identify trends, deviations, and Key Performance Indicators (KPIs) for early identification of potential issues. Recommends corrective courses of action. Recommends solutions or recovery plans for schedule/cost impacts or delays. Communicates to project management the root causes of variances based on relevant analyses.

• Supervises the Document Control efforts of the project or program including the administration, filing, and archiving of design, procurement, and construction documents, reports, deliverables, invoices, and other business policies and procedures. Oversees the development and administration of the document control system for the project. Manages the initial configuration and data maintenance of the Project's chosen document control, cost and scheduling systems.

• Schedule Management: Supervises the schedule control efforts of the project/program to include guidance and oversight of the schedule management system, preparation of schedule report templates, and issue of monthly schedule report deliverables. Validates and reports on schedule performance against the baseline schedule.

• Assesses the impact(s) of design/construction changes and schedule slippages and assists project staff in developing work-around and schedule recovery plans.

• Supervises the scheduling efforts for the project to include the preparation and analysis of schedule baseline, progress schedules, specialty schedules, schedule analysis and project progress reporting. Assists in or directs the preparation of specialty schedules, project labor forecasts, and cash flows.

• Oversees process for analyzing contractor schedule data for early detection of risks and potential problems that could jeopardize timely completion of the work, and development of appropriate mitigation plans.

• Supervises and assists in the analysis of claims related to schedule, which at times may involve engaging third party resources.

• Cost Management: Supervises the cost control efforts of the project/program to include guidance and oversight of the cost management system, preparation of cost report templates, and issue of monthly Cost and Change Management report deliverables. Validates and reports on cost performance against the baseline estimate.

• Reviews, analyzes, and assists project teams with reconciliation of project cost to ensure accuracy of project cost reporting.

• Oversees tracking activities around unsecured revenue and project contingencies.

• Oversees tracking of over/under billing to monitor, control and forecast project cash flow.

• Oversees support delivered to project teams to manage the owner budget, including setup of the budget in the management system, maintenance of budget, commitment and actual costs, review, and processing of pay applications and invoices, reconciliation with owner's accounting records, and reporting of budget information.

• Corporate Initiatives/Leadership: Act as a member of the Senior Management team, to create and implement strategic and financial plans focused on the growth and development of the Business Unit. Assist in the leadership of program and project level Management teams and manage staff levels on team as needed to complete current and forecast project deliverables.

• Lead business development efforts for the business unit aimed at increasing company revenue through new contracts, contract renewals, referrals and service expansion, cross selling services and maintaining delivery quality to achieve profit goals and meet budgets.

• Creates, edits, and publishes guidelines, manuals, and documents for use by Project staff including the Project Management Plan, Project Controls Manual, and Monthly Project Progress Reports. Develops and maintains relevant project controls procedures and work instructions.

• Assist in initiatives to include standardization of processes and tools; participation in the deployment and evolution of standard HPM solutions; supporting the networking with HPM project controls community to share knowledge and resources across the corporation; supporting development of project controls best practices within HPM, potentially working with a vast group of stakeholders.

• Direct process improvement to improve internal and client facing systems and processes, establishing new cost and project control tools, reporting and risk documents, and cost management templates and products. Standardize project controls processes and reporting to ensure consistency and repeatability of a high-quality product across the company.

Preferred Education:

• Bachelor's degree in Engineering, Architecture, Construction Management, Business, Building Science, Accounting or Finance or related field

Preferred Experience:

• 8-12 years' experience in project controls, including leadership roles

• Proficiency in project management software (Procore preferred)

• Strong analytical skills and attention to detail

• Excellent communication and interpersonal abilities

• Knowledge of accounting principles, including construction accounting

• Experience working in a consultancy or owner organization is an asset.

• Experience with Microsoft Power platform, including PowerBI (or similar) preferred.

Preferred Certifications, Memberships and Licensures

• One or more AACE certifications (PSP, EVP, CCP, CEP, DRMP) or similar are advantageous

Physical Demands and Working Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities

HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.