Director of Finance

Director of Finance

Mission Statement

Regis High School transforms Catholic young men through an academically exceptional Jesuit education in a caring community which inspires leadership, generosity, and a lifelong passion for service as Men for Others. Regis is tuition free, and merit based, giving special consideration to families in need of financial assistance.

Position

As the Director of Finance, you will have the opportunity to work with talented faculty and dedicated staff to deliver an exceptional education to 530 young men. The school was founded in 1914 through the extraordinary generosity of an anonymous woman and her family. Regis prioritizes academic excellence while nurturing a spirit of generosity and service to those in need. Regis aspires to inspire and educate a diverse student body, nurturing them into imaginative Catholic leaders committed to promoting justice and exerting influence in the Church, their civic community, and their chosen profession. With an annual operating budget of $20 million, Regis relies on the generous support of over 5,000 alumni, parents, and friends to cover the costs of educating its students.

Position Summary

• The Director of Finance provides management and oversight of the school’s operational and strategic financial activities including accounts payable and receivable; banking relationships; employee compensation and benefits; institutional insurance; financial reporting for management, the Board of Trustees, and third parties; and long-term financial planning.
• The Director of Finance is responsible for designing, implementing, and maintaining effective internal controls related to the activities described above.
• The Director of Finance monitors the results of the school’s risk assessment process to identify potential changes in financial processes and controls.
• The Director of Finance reports directly to the Vice President for Administration and Finance (VPAF).
• The following positions report to the Director of Finance:
  • Controller
  • Shop Manager

Primary Responsibilities

1. Manage the financial stability of the school, overseeing banking relationships, receivables and payables, cash flows, liquidity, and development of financial models, payroll, and benefits program.
   • Manage cash flow projections and cash on hand to ensure adequate funds in operating accounts to satisfy checks issued and semi-monthly payroll demands while promptly investing any surplus funds.
   • Serve as final reviewer of accounts payable invoices and disburse funds after verifying backup documentation.
   • Review and pay credit card bills monthly.
   • Approve bank reconciliation reports and prepare monthly cash report.
   • Monitor brokerage account for security donations. Sell any securities received and coordinate with the Advancement Office.
   • Verify and submit payroll for all employee pay periods. Submit funding for 403(b) plan each pay period.
2. Work closely with the Advancement Office to ensure consistency between financial and fundraising systems, and promptly reconcile any differences.
3. Under the direction of the VPAF, lead the school’s annual process for budget-setting and strategic multi-year financial planning. Prepare the necessary budget proposals and materials for review by the Board of Trustees. Execute a clear, consistent process of budget-to-actual reporting for all budget managers and School leaders.
4. Under the direction of the VPAF, manage the financial capital requirements and funding implications of all capital projects.
5. Oversee the annual financial audit, serving as the key point of contact for the independent auditor. Prepare the financial statements and related disclosures in accordance with US GAAP.
6. Prepare the necessary reports for, and attend the meetings of, the Board of Trustees’ Facilities and Finance Committee.
7. Prepare the necessary reports for, and attend the meetings of, the Board of Trustees’ Investment Committee. Execute approved investment transactions as approved by the Committee.
8. Manage the School’s Endowment, including recordkeeping related to restrictions on Endowment funds.
9. Manage the process to secure government funding, including NYS Mandated Services and STEM Support programs.
10. Analyze and advise on the school’s long-term financing and ensure compliance with all certifications and debt covenants.
11. Manage all insurance coverage and claims, including serving as the school’s representative in its insurance purchasing group. Work with the School’s insurance consultant to secure all insurance coverage on an annual basis. Obtain insurance certificates for various School activities.
12. Serve as the risk owner for all financially focused risks outlined in the school’s enterprise risk management framework, working to identify, anticipate and mitigate the financial risks that face the School.
13. Ensure compliance with all governmental tax regulations, including annual filings for property and water tax exemptions with NYC.
14. Prepare statistical reports required by federal, state, city, archdiocesan and other agencies as instructed by the VPAF.
15. In cooperation with the Director of Human Resources, manage the financial components of employee retirement plans, healthcare plans, and compensation. Ensure compliance and fiduciary oversight as appropriate.
16. Serve as co-chair of the Employee Benefits Committee along with the Director of Human Resources.
17. In cooperation with the Assistant Principal for Student Life, oversee the process by which financial assistance is allocated to students with demonstrated need.
18. Support and be willing to advance the Catholic and Jesuit mission of the School.
19. Other duties as assigned by the VPAF.

Responsibilities Not Included

Regis High School is unique among independent, private schools in many ways, among which is its tuition-free model. All students attend on full scholarship. Annual operating revenue is primarily driven by gifts from alumni, families, and friends, along with a prudent draw on the School’s Endowment. Therefore, duties typically required of the Director of Finance at nearly all independent schools such as setting and collecting tuition and managing a financial aid process are not required at Regis.Required Skills

• As a key member of the finance team, this position requires exact attention to detail, the ability to adhere to deadlines, strong analytical skills, and the integrity to maintain confidentiality when working with sensitive information.
• Knowledge of accounting and financial management practices and reporting requirements for nonprofit organizations.
• Strong communication skills, including the ability to clearly communicate with School leadership and those charged with governance.
• Self-motivated with the ability to work both independently and in a team environment to drive cross-functional projects.
• Resourceful, organized, efficient, flexible, and service-oriented.
• A high degree of proficiency with Microsoft Excel is required.
• Familiarity with Blackbaud Financial Edge is preferred.

Education and Experiences

• A bachelor’s degree from an accredited college or university in Finance, Accounting or Business Management required. An MBA is preferred.
• A minimum of ten years of relevant experience in progressively responsible positions is required.

Compensation and Benefits

This is a full-time, twelve-month, exempt position with a competitive salary and generous benefits package including medical, dental and life insurance. Participation in a 403(b) plan occurs after one year of employment. Salary is commensurate with experience and qualifications, in the range of $150,000 - $185,000+, dependent upon experience. This position typically requires a 40-hour, on-site work week, Monday-Friday, but may require additional on-call, evening, or weekend work on rare occasions. Successful completion of a background check is required.

Other Expectations

The School expects one to conduct oneself at all times in a manner which shall not bring reproach upon oneself or the school. The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as the organization’s needs evolve.

Start Date

As soon as possible

To Apply

As soon as possible Please send a cover letter and a comprehensive resume by email attachment to ~~~. Qualified applicants, when all their required documents have been received, will be contacted regarding next steps. 

Applications received sooner will receive priority.
The Regis community strives to foster a sense of belonging at all levels of the organization. The hiring managers and school leaders seek to recruit and retain highly talented faculty and staff who are committed to our Catholic Jesuit mission and values. Central to this mission is a commitment to diversity and care for the whole person (cura personalis). Regis is an Equal Opportunity Employer.