Corporate Records Process Management, Retention and Destruction Manager

Description

Summary

The Corporate Records Process Management, Retention and Destruction Manager is responsible for corporate over-site of the companies Enterprise Records Management, Retention and Destruction processes and procedures. This role works closely with our risk, legal and compliance teams to ensure alignment to overarching policies while translating the overall vision into strategy and tactics, and for identifying specific solutions to drive necessary business outcomes. This highly collaborative role will also need to work closely with multiple stakeholders across the segments to achieve the results expected in alignment with the policy.

Duties and Responsibilities

• Oversees the enterprise program to ensure understanding of the policies and procedures to drive expected outcomes.

• Developing and implementing processes, governance and training for electronic/paper document collection, storage, access/retrieval, and disposal.

• Owns and manages the corporate software platform that houses and tracks business segment and support area record retention and destruction schedules.

• Responsible for education and compliance of system users as well as the reporting of necessary data.

• Engage and provide oversight to risk, legal and compliance for any products, documents or segments that are out of compliance with the retention/destruction policy.

• Participates as SME in all every HAWC/FileNet project to provide guidance and alignment to the policy, as well as in all new product efforts to identify appropriate guidelines.

• Provide standards and direction and make sure that the acquired entity is in alignment for acquisitions.

• Assists to set the strategic direction for document management at the acquired business or institution.

• Sets standards, creates procedures, and ensures compliance with both.

• Engages with Risk, Legal, Compliance as needed for escalation.

• Perform other duties as assigned.

This is a hybrid role. You must be located near a Huntington corporate office.

Basic Qualifications

• High School Diploma or equivalent

• 5 or more years of experience involving leading segment-specific and/or enterprise-wide programs, initiatives or processes

• 5 or more years of experience in records management and/or similar role in electronic/paper document management

Preferred Qualifications

• Bachelor's Degree

• Experience building, leading, and coordinating projects involving diverse teams of colleagues and contractors

• Ability to collaborate and problem solve across business functions and processes

• Well-developed negotiation, influencing, and partnership skills

• Excellent written and verbal communication skills

• Business outcome focused

• Demonstrated ability to work with all levels of the organization

• Strong ability to meet deadlines

• Strong organizational skills

• Knowledge of document management tools such as Iron Mountain's Policy Center, Zasio, etc.

• Proficient in Microsoft Office applications

#LI-Hybrid

Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)

Yes

Workplace Type

Office

Huntington is an equal opportunity and affirmative action employer and is committed to providing equal employment opportunities for all regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status, gender identity and expression, genetic information, or any other basis protected by local, state, or federal law.

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