Contracts Manager/Procurement Manager

Contracts Manager/Procurement Manager Role Description:

A key requirement for ARCHES, operating under a US Federal Award is compliance with the terms of the contract and invoicing requirements for Federal reimbursement. The ARCHES hub will be operating under the requirements the Code of Federal Regulations, Title 2, Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The Contracts Manager/Procurement Manager position will be responsible for assuring these requirements are fully understood, codified within functions and processes, and delivered both as part of the ARCHES program effort and the partners project delivery. Ideally, the candidate will have a strong contracting and procurement experience within a federally funded cooperative agreement.

The position will work closely with the ARCHES accountant and controller and will be responsible for ensuring that the contracting vehicles and the procurement methodologies that ensure that expenditures are necessary, reasonable, allocable, and allowable per 2 CFR 200 and the terms and conditions of the cooperative agreement.

Reporting Structure

The Contracts Manager/Procurement Manager will report directly to the Chief Financial Officer (CFO).

Responsibilities

• Reviews and validates financial systems to assure compliance

• Trains ARCHES, PMO, and project partners in compliance requirements in contracting and procurement

• Audits compliance of project partner in meeting contract requirements and adhering to procurement rules

• Collaborates with accounting staff yet maintains independent review and oversight to assure compliance in contracting and procurement

• Supports negotiations with project partners to assure compliance with contract requirements

• Guides compliance with procurement policies and procedures

• Institutes the development and delivery of all aspects of the procurement process

• Develops and maintains effective relationships with contracting resources of partners

• Oversees and manages procurement administration process

• Establish agreed flow-down of terms and conditions and development of project standard subcontract

• Co-ordinates development of contract documents including scope, schedule, cost formats and general terms and conditions.

• Monitors subcontracting activities to ensure compliance with subcontract terms and main contract flow-downs and applicable regulations.

• Institutes procedures and templates to be used in contracting and procurement, and monitors the satisfactory application of these procedures and templates

• Verifies and ensures any necessary insurance policies

• Develops and implements a contracts status and progress reporting mechanism

• Works with legal counsel in the review and application of contracts

• Participates and engages with the risk analysis methodology to monitor, recognize, and put in motion risk mitigation actions

• Provide post award contractual advice and support

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• 5+ years of experience in the contracts management and/or procurement management realm

• Attention to detail

• Analytical skills

• Proficiency with financial software

• Strong communication skills

• Prior experience working with the Department of Energy preferred

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.